How to apply for jobs

All staff postings at the University of Victoria are posted through our online job management system - UVic Careers. Please view our video tutorial for a system overview.

  1. Log in to UVic Careers. If you do not have a UVic netlink ID and this is your first time using this system, you will need to create a new login ID.
  2. Search Jobs from the Career Centre.
  3. If you see a position that interests you, select the job title to view the job details.
  4. Select the Submit your Resumé/CV to this Job button at the bottom of the page.
  5. Complete your application.The system saves a plain version of your resumé for easy previewing. It also saves your resumé in PDF format. The original formatting is viewable by the selection committee.
  6. Review your application on the Preview screen. It will appear in plain text. However, your formatted resumé will be viewable by the selection committee.
  7. Use the edit icon to make changes. When you are satisfied with your application, choose the Finish button to submit your application.
  8. You will receive a message that you have successfully completed the application process.

More details are available in our Browse and apply for opportunities quick guide and Searching and applying for jobs video tutorial.

Current UVic employees applying for a position through the UVic Careers system must sign in using Netlink ID. More details are available in our guide for current UVic employees.

Manage your application

You can log into the Career Centre to check your Resumé/CV Submission History at any time.

If you are under consideration for the position, you will receive an email from the hiring administrator outlining the process and next steps.

More details are available in our View your resumé submission history quick guide and Managing your resume and cover letters quick guide and Checking your application status and history.

Sign-up for UVic Careers notifications

Log in and create job search agents from the Career Centre menu.

More details are available in our Job search agents quick guide and search agents video tutorial.

Opportunities for faculty and librarians

Information on applying for faculty and librarian positions is available on the Opportunities for faculty and librarians page.

Frequently asked questions

What is UVic Careers?

UVic Careers is an online job management system.
You can search for career opportunities at UVic, save your resumé, apply for jobs and check the status of your job applications online—anytime, anywhere and from any device.

What do I need to create a UVic Careers account?

If you are a current UVic employee, you’ll need your NetLink ID and password.  
If you are not a UVic employee, you’ll need to set up a user email and password.

I do not have a computer. Are there computers available on campus that I can use to apply for jobs in UVic Careers?

Yes. A computer workstation is available at no charge in the Human Resources reception area in the Sedgewick – Vanderkerkhove Wing. 160+ public computer workstations are also available in the Mearns Centre for Learning (McPherson Library) – see http://www.uvic.ca/library/use/computers/inthelibraries/index.php

Workstations are also available for drop-in use in the Student Computing Facilities in the Clearihue, Business and Economics, and Human and Social Development buildings.
Visit www.uvic.ca/systems/facilities/locationsandhours/index.php for a map and hours.

All guests to the university (those who are not current staff, students or faculty) must pay a fee to access these computing facilities.
The current access fee is $1 per half hour, $10 per day, or $35 per week.

I am a UVic employee, but I do not have a NetLink ID and password. How do I get one?

You can apply online at https://netlink.uvic.ca or visit any of the Student Computing Facilities on campus for assistance.
You can also call the UVic Computer Help Desk at 250-721-7687 or visit the website at http://helpdesk.uvic.ca.

I am a current UVic employee. Do I have to log in with my NetLink ID?

No. However, if you use a non-UVic user name and password, the system will not recognize you as an internal applicant.

You are responsible for ensuring you log in with your UVic ID if you wish to have your internal UVic internal employee status reflected on your application.

Who can apply to CUPE competitions that are restricted to internal applicants?

You must be a member of CUPE 951 or CUPE 917. Please review the Collective Agreements for your employee group for more details.

If you qualify to apply for an internal CUPE competition, you must log into the UVic Careers system with your UVic ID.
Otherwise, the system will not recognize you as an internal applicant.

I am not a UVic employee and would like to apply for job opportunities at UVic. How do I create an account?

You can create a UVic Careers account using the user email and password of your choice.
To protect the privacy of your personal information, please do not share your user email address or password with anyone.

Do I have to submit a separate application for every competition that I want to apply for?

Yes, you do. However, you can use the same resumé for all applications unless you wish to make changes to the Resumé/CV profile you have saved.

Can I save more than one résumé in UVic Careers?

Not at this time.
You can, however, adjust your Resumé/CV profile for specific job applications. You can save as many cover letters as you like.

I currently have my résumé in Microsoft Word. Is it possible for me to use copy/paste function to create my résumé?

In your Resumé/CV profile you can upload a Word or PDF copy of your resumé, which which will automatically pre-populate some of the fields for you. The system will also retain the formatting of your original resumé.

You may also copy and paste your resumé details into your profile if you wish. It may be necessary to save your resumé in ‘plain text’ before copying it. To do this, from your Word document choose File-Save As-Format: Plain Text. Or copy your resumé to a program such as Notepad before copying it to UVic Careers.

Can I update my résumé and personal information at any time?

Yes. You can log in and update or edit your Resumé/CV profile or personal information at any time.

Can I attach various supporting documents (my portfolio, letters of reference, certificates, etc.) to my resumé and cover letter?

Yes. After you have created a Resumé /CV profile, visit your Career Centre.
From the Career Centre tab, choose Resumé /CV attachments. You can upload up to 10 documents of your choice.

How do I track my application?

Please visit the Career Centre>Resumé CV Submission History to check the status of your applications.
Due to the volume of applications received, only applicants under consideration for an interview will be contacted directly by the hiring manager.
For more details see the Browse and apply for opportunities quick guide.

How long will my résumé and cover letter be stored in UVic Careers?

Indefinitely.

I ran out of time before I finished adding my resumé information. What happens if I log out of UVic Careers?

As long as you save your work, you can log in to UVic Careers at a later time to complete your resumé, cover letter and/or application.

How often are new career opportunities posted in UVic Careers?

If there are new opportunities, they are posted Monday to Friday.

Who has access to my personal information?

UVic collects your personal information in any application in order to assess your qualifications and suitability as a potential employee of UVic. Your information will be reviewed by Employment Services staff at Human Resources, and UVic managers with hiring-related duties within the department to which you are applying. UVic will not disclose this information to third parties unless it is legally required to do so.

UVic respects your right to privacy and takes its responsibilities regarding the collection, use and disclosure of your personal information seriously. UVic is subject to the BC Freedom of Information and Protection of Privacy Act (FOIPPA) and has made appropriate security arrangements to protect the personal information in its care against such risks as unauthorized access, collection, use, disclosure and disposal.

Why does UVic collect diversity information from applicants?

The confidential data is collected and analyzed by UVic to monitor our progress towards an equitable workforce and to advance employment equity. Additionally, UVic has a yearly reporting requirement to the BC Human Rights Tribunal to document our progress towards equitable employee representation as outlined in our Employment Equity Plan. Finally, maintaining the survey allows UVic to be ready should we fall within the Federal Contractors Program in the future.

For more information about UVic’s work in this area please see our Employment Equity Plan.

Who can see my diversity information response?

The information can only be accessed by select continuing employees in the Human Resources Office.

Your response will only be shared with hiring managers if the competition is identified as a preferential or limited hire competition.

Where can I find help with my resumé and cover letter?

UVic’s Co-op and Career Services offers free online resources on writing resumés and cover letters, preparing for interviews and other job search skills. Visit www.uvic.ca/coopandcareer/studentsalumni/resources/toolkit/index.php for the tool kit of resources.

Career Services also offers workshops and consultations for UVic students, staff and alumni. Check out their website at www.uvic.ca/coopandcareer/studentsalumni/home/careerservices/index.php for details.

If you are a current UVic employee, you can also access the university’s Employee and Family Assistance Program (EFAP) for advice and guidance regarding career enhancement. Information on accessing UVic's EFAP program is available here.

Who do I contact for assistance?

Please contact the Human Resources department at 250-721-8085 or . Human Resources is located in the Sedgewick – Vanderkerkhove Wing. Business hours are 8:30 a.m. to 4:30 p.m. Monday to Friday.

For technical difficulties with your computer, please contact the Computer Help Desk at 250-721-7687 or , or visit http://helpdesk.uvic.ca.

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Grace Wong Sneddon, Director, Academic Leadership Initiatives and Adviser to the Provost on Equity and Diversity at . Any personal information provided will be maintained in confidence.

Recruitment process

Recruitment process
1. CUPE positions

The application - Apply online with UVic’s recruitment system. You'll need to submit an application cover letter, resume and the names of three references.

Closing date and time - CUPE positions are posted to our career opportunites site, normally for seven calendar days. Positions are also posted outside the Human Resources office in the Sedgewick Building, Vandekerkhove Wing. All competitions close at 4:00p.m. on the closing date. Late submissions will not be accepted.

Internal-only postings - Only CUPE 951, 917 and Exempt Support employees may apply for internal-only postings. If you're a casual (on-call) CUPE employee you may apply as an internal applicant if you've worked in a CUPE 951 or 917 position within the previous 20 working days.

The selection process - Human Resources reviews the applications, then forwards them to the hiring department for shortlisting, interviewing, and selection. This process normally takes a week to ten days.

The selection criteria for CUPE competitions are seniority, work performance and pertinent qualifications.

2. Exempt positions

The university has a small number of secretarial and clerical positions which are exempt from union membership under the provisions of the Labour Relations Code.

3. Administrative and academic professional (PEA)

How to apply - Apply online with UVic’s recruitment system, before 4:00p.m. on the closing date. You'll need to submit an application cover letter, resume and the names of three references. Administrative and academic professional (PEA) positions are usually posted for two weeks. Late applications may be considered at the discretion of hiring department.

The selection process - After the closing date, Human Resources reviews and forwards all applications to the hiring department for shortlisting and interviewing. This process normally takes at least two weeks.

4. Specialist instructional positions

Most teaching and research support positions (specialist/instructional) are temporary, coinciding with the academic term. These positions are usually filled by graduate and undergraduate students recruited directly by individual departments.

Resources

Understanding employee groups at UVic

Note: These are general descriptions of the university's employee groups. Contact Human Resources if you have questions. The numbers for each group represent approximate head counts as of March 1, 2012.

CUPE 951

CUPE 951 is made up of approximately 693 regular and 90 term office, technical, and child care employees.

CUPE 917

CUPE 917 is made up of approximately 333 full-time and 108 part-time employees. They work in areas like maintenance and grounds, food and housing services, athletics and recreation, campus security and university auditorium.

CUPE 4163

CUPE 4163 is the University of Victoria Educational Employees' Union. CUPE local 4163 is made up of approximately 1500 members. It represents teaching assistants, second language instructors, sessional lecturers, lab instructors, computing user services employees, music performance instructors, academic assistants, cultural assistants and others.

The local is made up of three components:

  1. Component one is made up mostly of graduate and undergraduate employees who work as teaching assistants, lab instructors, computer lab assistants, cultural assistants and academic assistants.
  2. Component two is made up of second language instructors in the English Language Centre and French language program.
  3. Component three is made up of music performance instructors and sessional lecturers, who teach the bulk of undergraduate courses at UVic.
PEA

Professional Employees Association (PEA) is comprised of approximately 774 full-time and 78 part-time administrative and academic professional employees.

Management excluded group

92 senior management employees are excluded from a bargaining unit. They are governed by a terms and conditions document which is available through Human Resources.

Exempt group

32 employees are excluded from the bargaining unit. Terms and conditions documents applying to this group are available through Human Resources.

Faculty Association

University of Victoria Faculty Association is made up of approximately 886 faculty members and 40 professional librarians. Please see the faculty framework agreement.

Related links