Graduation from undergraduate programs

Graduating students
Review the graduation deadlines and eligibility information before applying to graduate.

You must apply to graduate, even if you don’t plan to attend convocation, as credentials are not automatically awarded. Plan to submit your application for graduation through My page when you are entering the last session of your program.

Questions? Contact Undergraduate Records at or 250-721-8121.


Graduation deadlines

Graduation

Spring 2018

Fall 2017

Application opens

July 15

February 16

Application deadline *

December 15*

July 15*

Complete program requirements by

April 30

August 31

Graduation Date
(Senate conferral)

May 24

October 18 

Convocation Ceremonies

June 11 - 15

November  14-15

* Late applications will be accepted until the following dates, with an additional $10 late fee charged:

  • Spring late application deadline: February 15
  • Fall late application deadline: September 10 

Eligibility Information

1. Check your graduation requirements

  • Refer to the Academic Calendar to check you are on track to meet UVic’s minimum degree requirements. Bachelor’s degree candidates are required to have a graduating grade point average (GPA) of at least 2.0.
  • Review your Curriculum, Advising and Program Planning (CAPP) report for the graduation requirements specific to your program (not required for Juris Doctor students) and to confirm that your program details appear correctly, such as honours or specializations. Contact your academic adviser with any questions regarding your program requirements.
  • Surplus credit? If you have credit which is surplus to your program requirements that you plan to hold out for use towards a future credential, obtain permission from your academic adviser at least two months prior to graduation.

2. Check your transfer credit

Check that all transfer credit appears in the Transfer Credit Information section of your administrative transcript.

If you are attending another college or university, an official transcript with all your final grades must be submitted to the Office of the Registrar by:

  • February 15 for Spring graduation
  • September 10 for Fall graduation

When these dates fall on a weekend, the transcript deadline will be extended to the next business day.

3. Review the graduation application fee information

The graduation application fee must be paid online when your application is submitted (Visa, MasterCard or American Express). Contact for alternate payment methods.

The application fee is non-refundable and non-transferable. If your application is cancelled, you will need to re-apply for a future graduation and will be required to pay the fee again. 

Fee Amount
Bachelor and Juris Doctor degree programs
(includes UVSS Grad Class fee)
$50
Diploma and certificate programs $40

Late fee

$10

4. Update your contact details in My page

Go to your Personal Profile and update your preferred email address, phone number, and mailing address.  

UVic will use your preferred email address to contact you with any issues or updates regarding graduation.  

5. Submit your application for graduation via My page

The application will display your current declared program(s). 

It is your responsibility to indicate on the application if a component of your program is missing or incorrect, such as: honours program, double or combined majors, minors, concentrations, specializations, options, co-op or work experience.

You must submit a separate application for each credential from which you plan to graduate. 

Undergraduate application to graduate


After you have applied to graduate

1. Monitor your CAPP report

Review your CAPP report any time you add or drop a course. Note that any duplicate or mutually exclusive course registrations will not be reflected on your CAPP report until your course has been graded.

2. Check your preferred email address

Undergraduate Records will email you if there are any issues with your eligibility to gradate.  Failure to respond may result in your application for graduation being cancelled.

3. Register to attend Convocation

Convocation registration takes place from late March to May (Spring Convocation) and late September to October (Fall Convocation).  You will receive an email letting you know it’s time to register.  Visit Convocation for advance information about dates, guest tickets, grad photos and more.

4. Receiving your degree parchment (diploma) if not attending Convocation

Watch for the convocation registration email in late March or late September.  Register online to say that you won’t attend Convocation and choose between having your degree mailed to you, or picking it up.  

5. International convocation guests

An invitation letter may be required if your guests need a visa to travel to Canada to attend your convocation ceremony. Complete the request for invitation letter for overseas guest(s) to attend convocation form. 

6. Confirmation you are eligible to graduate

You can review the progress of your graduation eligibility on your CAPP report (Graduation Status) and My page (Application for graduation status).

CAPP Graduation Status My page Application Status What does this status mean?
Submitted  Submitted  Your application has been received.
Applied to Graduate In progress Your application is under review and we are waiting for your final grades to confirm your graduation eligibility. It is normal for your application to stay in this status until early May (spring graduation) or October (fall graduation).
Records Approval In progress You are eligible to graduate.  
Awarded Awarded Senate has conferred your credential and your transcript has been updated with a credential granted notation.  This happens in the third week of May (spring graduation) or October (fall graduation) and you will be sent a confirmation email.
- Cancelled  Your application for graduation was cancelled. Undergraduate Records will contact you if your application needs to be cancelled.

You can order a degree completion letter if you require confirmation that you have applied to graduate and that your program requirements have been met.

If you are graduating from a bachelor’s degree program and your graduating GPA is in the top 20% of those graduating from your academic unit, you will graduate “With Distinction” and it will appear, on your transcript, beside the credential.