Retention of Payroll Records

  • The retention period for most payroll records is seven years (per CRA requirements) however, since these records are maintained centrally by the Payroll Office, departments on campus should only retain their copies of those records for one year.
  • The EXCEPTION is that any records (paper or electronic), that aren’t sent to Payroll Office should be kept for seven years as they are required for audit purposes.
  • This includes any records, spreadsheets or databases which document working schedules or other employee information not submitted to the Payroll Office. 

For more information on records management, please contact