University Systems help centre

Create a new SharePoint group

This procedure can only be performed from a list or library that is inheriting permissions from its parent site. Regardless of your starting point, all SharePoint groups are created on the site collection level. This means that all SharePoint groups are available to all sites within the site collection.

Create a new SharePoint group from a list or library

  1. Open the list or library in which you want to view users and SharePoint groups.
  2. On the Settings menu, click Document Library Settings or List Settings.

    Settings menu

  3. Under Permissions and Management, click Permissions for this document library or Permissions for this list.

    Permissions for this list

  4. The permissions for that list or library will be displayed.
  5. On the New menu, click New Group.
  6. In the New Group page, specify the settings for your new SharePoint group, including the permission levels that you want assigned. Then click Create.

After creating the new group, you can go to the People and Groups page where you can add users to your new group.

Create a new group from a folder, document, or list item

  1. Open the list or library that contains the folders, documents, or list item for which you want to view users and SharePoint groups.
  2. Move the mouse pointer so that it hovers on the folder, document, or list item. Click the arrow that appears and select Manage Permissions from the drop-down list.

    Manage permissions

  3. The permissions for that item will be displayed.
  4. If the list or library is inheriting permissions from the parent, go to the Actions menu and click Manage Permissions of Parent. Otherwise, you cannot create a SharePoint group from this list or library.
  5. On the New menu, click New Group.
  6. On the New Group page, specify the settings for your new SharePoint group, including the permissions levels that you want assigned. Then click Create.

After creating the new group, you can go to the People and Groups page where you can add users to your new group.

A document of all tutorials associated with SharePoint permissions and security is available as a downloadable pdf.