University Systems help centre

Create an email Filter

Filters (sometimes referred to as 'rules') can help keep your email account organized as well as free of junk and spam emails. For example, you can create a filter to automatically send any email with the word "university" in the subject line to a personal folder you've created called "UVic."

To create a filter follow these instructions:

1. Visit and sign in with your Netlink ID and password.
2. Click on Settings near the top right hand page.
3. Click on Filters, on the left hand side. To create a new filter you will then need to click the +
4. The following window will appear and you will be able to create a name and set the specific rules and where the email should go.

So if, for example, you are receiving a lot of spam from the email address "", you can move all message from that address straight into your deleted folder by entering the following settings:

5. Click “Save”. Your new filter will then be displayed. You can always view, edit or delete your filters at any time.

If you are unable to configure your email filters, please contact the Computer Help Desk.