University Systems help centre

Search calendar: Outlook 2010 and 2013

With Outlook 2010 and 2013, not only can you search through mail folders, but you can search through calendar folders as well. This is especially useful for very busy calendars where some appointments and meetings are difficult to locate using the default or custom views or for searching through delegated calendars where you have little familiarity with its content.

  1. In Calendar view, enter the text to look for in the calendar’s Search box. Outlook displays the search results in a formatted table with the most common fields showing.

  2. To format the table into a view that is best suited for you, right click on any column heading and select View Settings for m the context sensitive menu.

  3. Select Format Columns.

  4. From the Format Columns dialog box you can control the appearance of fields and columns in your search results. Make the necessary adjustments and click OK.

Advanced Search

Not only can you search through your calendar and mail folders, but you can also perform an advanced search to include your Desktop and SharePoint lists.

  1. While there is text in the calendar’s Search box, click on the Search tab. Then click on the Search Tools button, and select Locations to Search. Here you can choose not only your mailbox, but also SharePoint Lists and Archive Folders.

  2. You can also click on the Search Tools button and select Advanced Find.

  3. The Advanced Find dialog box will open. From here you can add a variety of criteria to search for and help eliminate unwanted results.

Note: The Search function acts on letters that also contain numbers. If you are simply searching for a number such as 123456, Outlook may not be able to locate that value when searching. However, if the number has a letter prefix such as XYZ123456, Outlook will locate the instances and display them in the search results window.