University Systems help centre

Print calendar: Outlook 2010 and 2013

When printing your calendar with Outlook 2010 and 2013, you can choose from several view types as well as define your own custom print style.

  1. From the File menu, select Print or use the key combination Ctrl + P to open the Print dialog box.

    Print calendar

  2. There are several pre-defined print styles to choose from. Select a Print Style and indicate the desired date range.  You may also wish to check the Hide details of private appointments box.

    Print calendar

  3. Use the Preview feature to test the output before sending the document to the printer and then click OK.

In addition to the default print styles available with Outlook, you can also create your own custom print styles. To create a new print style:

  1. Select Print from the File menu or use the short-cut key combination CTRL + P to open the Print dialog box.
  2. Click Define Styles.

    Print calendar

  3. Select an existing Print Style and then click Copy. This will open the Page Setup dialog box.

    Print calendar

  4. Page Setup has three tabs: Format, Paper and Header/Footer.
    • From the Format tab you can replace the default style name with a new one. When using daily or weekly print styles you can also control the font sizes, arrangement, layout (which items to include and what hours to print) and whether to print weekends or not. When using the monthly print style you do not have the ability to include hours to print.
    • From the Paper tab you can specify the paper type and size, as well as control orientation and margins.
    • From the Header/Footer tab you can add additional header and footer information.
  5. Use Print Preview to preview your style and save it or click OK.

    Print calendar