University Systems help centre

Activate Out of Office Assistant: Outlook 2010 and 2013

When you are away from your computer and are not checking emails, you can setup Outlook's Out of Office Assistant to send an automated response to some or all of the people who send you emails.

  1. Click the File tab and click Automatic Replies.

  2. Click to change the selection to Send automatic replies.

  3. You can choose to send automatic replies only during a specific date and time range by clicking the Only send during this time range box and entering the start and end times. If you don't specify a time now, you can manually disable the Out of Office Assistant when you begin checking emails again.

  4. Type your message in the space provided. Note that you can choose to send replies Inside My Organization or Outside My Organization and can have a different message for each option. Note that Inside My Organization refers to faculty and staff at UVic who use Exchange email and does not include all addresses.

  5. To send an automatic reply outside your organization, click the Outside My Organization tab and click the box beside Auto-reply to people outside my organization. You can also only send the automatic reply to people in your contact list.

  6. Click OK to activate your out-of-office message.