Information for students

The university can experience snow and other disrupting weather but will make every effort to remain open and keep classes in session.

As a general rule, if the BC Transit bus system is operating and buses are travelling to and from the university, the university will remain open. UVic only interrupts regular operations under exceptional circumstances. We encourage students to use caution travelling to and from the university and around campus and to use public transit where possible.

Monitor uvic.ca, and for up-to-date information about how disrupting weather conditions are affecting campus operations and the exam schedule.

Exams

With respect to extreme weather during the exam period, students are urged to make sure they take extra time when travelling to campus for scheduled face-to-face exams. Road conditions can delay traffic and buses may not run on schedule. For face-to-face exams, students are responsible to make every effort to arrive on campus before scheduled on-campus exam times.

The university has procedures to deal with delays caused by extreme weather. In the event of extreme weather conditions that result in a campus closure:

a) For face-to-face mid-term exams and assignments, the instructor may consider rescheduling the in-person exam or make alternate arrangements. Your instructor will advise you on what arrangements will be made.

b) During the final exam period, the instructor may reschedule face-to-face examinations or make alternate arrangements for evaluating the course. Students should contact their instructor for information and instructions.

Online exams will continue as scheduled.

Frequently asked questions

Academics, exams & mid-terms

I'm trying to reach my instructor to let them know I can’t make it to my face-to-face class. They aren't getting back to me. Is there anyone else I can call?

Try calling the department offering the course, or emailing the instructor.

I have an assignment due, presentation, etc. for a scheduled on campus class that will be impacted by the closure. What should I do?

Contact your instructor or the department offering the course immediately.

My face-to-face exam was cancelled and it can’t be rescheduled. What do I do?

Contact your instructor or the department offering the course for specific guidance.

UVic is officially open, but my instructor has cancelled my class/exam. Who should I tell?

If you are concerned that your class has been cancelled, please direct your comment to the main office of the department offering the course.

UVic has officially cancelled on campus activities due to adverse weather, but my instructor wants to continue the on campus class/exam. What can I do?

Instructors are asked to wind down their on campus teaching or other activities and allow their students to leave once the campus closure announcement has been made.

I have an on campus exam scheduled for today. How do I know if it will still go ahead?

Check the uvic.ca website for any messages about campus closure and cancellation of face-to-face exams. Online exams will continue as scheduled.

If the information you are seeking about your on campus exam is not available, please contact your instructor or the department offering the course.

What is the university policy/regulation regarding cancelled on campus exams due to a university closure?

In the event of an extreme weather event the university will take guidance from the Exam Cancellation policy.

I have a face-to-face mid-term/exam scheduled for tomorrow. How will I know if it will still go ahead and when?

Check the UVic website (uvic.ca) in the morning. An announcement will be made as early as possible.

I could not attend a face-to-face mid-term/exam due to adverse weather conditions. What do I do?

Contact your instructor or the department offering the course immediately.

My face-to-face exam/test is scheduled through the Centre for Accessible Learning. How is this impacted by a closure?

The Centre for Accessible Learning will close if the campus closes.

My face-to-face class/exam is scheduled for after or during the closure. What do I do?

a) For mid-term exams and assignments, the instructor may consider rescheduling the exam or make alternate arrangements. Your instructor will advise you on what arrangements will be made.

b) During the final exam period, the instructor may reschedule the examination or make alternate arrangements for evaluating the course. Students should contact their instructor for information and instructions.

In the event of an extreme weather event the university will take guidance from the Exam Cancellation policy.

 


Services and buildings

What services will remain open in the event of a closure?

Services necessary for the continued operation and safety of the campus will be staffed. These include:

  • Campus Security (including Safe Walk)
  • Residence Services (CLs, NMs)
  • Modular Dining Facility (MOD)

Other services on campus are closed.

What time will buildings be closed?

If a campus closure occurs during the day (Monday-Friday, 8:30 a.m. – 4:30 p.m.), buildings with designated study areas will not remain open following the campus closure announcement. When campus closure is announced before the start of the business day classroom buildings and study rooms will be closed.

The Modular Dining Facility (MOD) will be open; check the doors to the building for any posted change to their hours.

Residence Services Community Leaders (CLs) and Neighbourhood Managers (NMs) are on duty.

All libraries will close.

Will any food outlets be open on campus during the closure?

The Modular Dining Facility (MOD) will be open; check the doors to the building for any posted change to their hours.

Where is a safe, warm place where I can wait for my transportation off campus?

If a campus closure occurs during the day (Monday-Friday, 8:30 a.m. – 4:30 p.m.), the SUB is available to wait in or study in. The Bookstore and Starbucks will be closed. When campus closure is announced before the start of the business day all classroom buildings will be closed.

Will the SUB building close in the event of a campus closure?

If a campus closure occurs during the day (Monday-Friday, 8:30 a.m. – 4:30 p.m.), the SUB will remain open and can be used as a waiting area before departing the campus. Services in the building will close. When campus closure is announced before the start of the business day the SUB will be closed.

Is Clearihue open? If so, how late?

If a campus closure occurs during the day (Monday-Friday, 8:30 a.m. – 4:30 p.m.), the common areas of the Clearihue Building and designated study spaces will not remain open following the campus closure announcement.

Are any of the libraries open (Law, McPherson)?

The libraries will be closed during a campus closure due to snow or severe weather. If a campus closure occurs during the day (Monday-Friday, 8:30 a.m. – 4:30 p.m.), the SUB is available to wait in or study in.

Is CARSA open?

CARSA will close in any campus closure due to snow.

I have an appointment with an on-campus service (e.g. Counselling, Health, Academic Advising, etc.). What do I do?

Most on campus appointments will be cancelled for the day and need to be rescheduled. Check with the office where your appointment is scheduled for further information.


Transportation and travel

In the event of a campus closure, what is the best way to leave campus?

Roads may be quickly congested with departing traffic. For this reason it may take time to depart the campus. You may choose to wait on campus until the congestion on the roads has eased.

If a campus closure occurs during the day (Monday-Friday, 8:30 a.m. – 4:30 p.m.), the SUB is available to wait in or study in. Classroom buildings with designated study areas will remain open several hours following the campus closure announcement. The libraries will be closed.

I live far from campus (e.g. Sooke, Shawnigan Lake, Salt Spring Island, etc.) and the road/ferry is unsafe or not operational. Am I still expected to attend my on campus class?

Contact your course instructor for details specific to your course.

How do I know if my bus route is operating?

Visit the BC Transit website at https://bctransit.com/victoria/home.

If the university closes do the BC Transit buses stop coming to campus?

BC Transit buses are expected to travel to and from campus unless BC Transit decides to reduce or stop service due to disrupting road conditions. Some bus routes may experience modified service. Make sure to check the BC Transit website for current information: https://bctransit.com/victoria/home.

Has my bus stop moved during the campus closure? Are buses still servicing Ring Road?

Buses will stop on Ring Road unless the buses are full or the bus stops are not available due to conditions. Buses can fill up before they leave the UVic bus loop. Full buses will not stop along Ring Road unless they are stopping to allow passengers to disembark.

Is there a place indoors on campus I can wait for my bus?

If a campus closure occurs during the day (Monday-Friday, 8:30 a.m. – 4:30 p.m.) the SUB will remain open for several hours after the campus closure announcement.

Can someone do something about the traffic on Ring Road? Are there people who can direct traffic?

UVic is not able to provide staff to direct traffic on Ring Road as this is a municipal road. When walking or driving on campus please use extra caution and be patient and courteous.

 

What are my options if I feel uncomfortable about driving due to escalating weather and poor road conditions? Will I get a parking citation if I leave my car parked overnight?

Plan ahead and make safe choices for travel to campus during snowy weather. If your vehicle is not equipped for winter driving conditions, please use other transportation options including public transit or carpool with someone whose vehicle is winter-ready. If you do not have a safe travel option available and are unable to attend class, please notify your instructor.  If the campus has been closed due to snow, cars on campus may park overnight without worry of a parking citation.

If I need to stay on campus overnight due to the road conditions what are my options?

Residence Services may have a small number of beds/rooms available for the night for a fee. If these are not available and you are not able to leave the campus please contact Campus Security.


Residence living

I live in residence on campus. How will the campus closure specifically impact me? Will the Modular Dining Facility (MOD) still be open?

The Modular Dining Facility (MOD) will be open; check the doors to the building for any posted change to their hours.

I live in residence and the university is closed. Do I have to leave?

You are encouraged to remain in Residence; you do not need to leave the campus. Residence Services staff will be on duty. The Modular Dining Facility (MOD) will be available to students living in Residence.

I live in residence and need food. Is anything open?

The Modular Dining Facility (MOD) will be open for each meal of the day. Check the doors to the building for any posted change in hours necessary due to the snow closure.

Is the residence front desk still open?

The Residence Front Desk will be closed. Residence Services Community Leaders (CLs) and Neighbourhood Managers (NMs) are on duty.


For safety, snow removal and event information, see our general FAQs.