Frequently asked questions

What are the new arrangements for After School Care as of September 2017?

UVic is dedicated to providing high-quality care to children enrolled in Child Care Services and we appreciate the patience people have shown as we address concerns for after school care.

Child Care Services has arranged for after school care for all current Centre 6 families with an existing affiliation with UVic as students, staff and faculty members, whose children are enrolled at elementary schools in the Fall of 2017 (Grade 1 to Grade 5 only).

Centre 6 families enrolled at Campus View Elementary School are eligible to register in the Recreation Oak Bay Centre after-school care program at Henderson. UVic has an agreement to open spaces with Recreation Oak Bay to provide after school care in their program for children of students, faculty and staff members.

Centre 6 families enrolled at Frank Hobbs Elementary School, McKenzie Elementary and École Victor-Brodeur will register in an after school program at the UVic Child Care Services Family Centre for the 2017-18 school year. Child Care Services expects that a longer-term solution for this program’s future will be determined by Feb. 1, 2018.

Deadline for registration in after school care at both sites for September 2017, is June 9, 2017. UVic Child Care Services has committed to passing along registrations to Recreation Oak Bay and Child Care Services will manage the registration for UVic Child Care Services Family Centre students in this transition year. Further instructions and communications have been emailed directly to Centre 6 parents.

What are the amenities at Recreation Oak Bay and UVic Child Care Services Family Centre for after school care?

Recreation Oak Bay:

Children are transported by Oak Bay Recreation from Campus View School to the Henderson Recreation Centre. Programs are in the Quail Room and The Nook. The Henderson Recreation Centre features multiple fields, two playgrounds, and an outside area for games. Programs have daily access to the Henderson gym (with a variety of sports equipment, mats and plasma cars) and occasional access to the bouncy castle and golf course facilities. Cooking projects are also featured at this location.

UVic Child Care Services Family Centre program:

Under supervision by UVic Child Care Services staff, children are walked from Frank Hobbs School to the UVic Child Care Services Family Centre, in the campus family residential complex that is adjacent to UVic’s Child Care Complex. Play areas, quiet spaces and art areas are in the homey surroundings of two ground floor, two-bedroom apartment units, complete with living room, bathroom and kitchen facilities. There is access to a green play area outside. Please note that this licensed space is pending final licensing approval, anticipated to be completed early this summer.

What are the fees for after school care at Recreation Oak Bay Recreation and UVic Child Care Services Family Centre program?

Campus View: Oak Bay’s program fee schedule will apply.

Hobbs, McKenzie Elementary and École Victor-Brodeur: 2016-17 fees will remain in effect.

Are children currently registered in full-time care with Child Care Services (Centres 4 and 5) eligible to register in the new after school care programs for 2017-18?

Campus View:

Centres 4 and 5 families interested in applying for after school care for the 2017-18 school year are not guaranteed placement. If spaces become available prior to September 1, 2017, Centre 4 and 5 parents would be eligible for direct placement into the program. The initial wait-list for Campus View children will be developed by UVic Child Care Services and be transferred to Henderson Recreation Centre. Parents interested in applying for after school care must submit a wait-list application to Child Care Services by June 9, 2017. UVic Child Care Services will establish wait-list priority by lottery and if there are vacant spaces not accepted by Centre 6 parents, these spaces will be allocated to Centres 4 and 5 wait-listed families. After the June 9, 2017 deadlines, families must apply directly to the Henderson Recreation Centre.

Frank Hobbs:

Centres 4 and 5 families interested in applying for after school care for the 2017-18 school year are not guaranteed placement. If spaces become available prior to September 1, 2017, Centre 4 and 5 parents would be eligible for direct placement into the program. Twenty spaces have been allocated for the UVic Child Care Services Family Centre program and are fully committed to current Centre 6 children. The initial wait-list for Frank Hobbs families will be developed by UVic Child Care Services. Parents interested in applying for this specific program must submit a wait-list application to Child Services by June 9, 2017. UVic Child Care Services will establish a wait-list priority by lottery and if there are vacant spaces not accepted by Centre 6 parents, these spaces will be allocated to Centres 4 and 5 wait-listed families.

What will be procedures be for the after-school care wait list for 2018-19?

Campus View:

In the future, parents with UVic affiliation must apply directly to Recreation Oak Bay as per their registration process, which will be updated in January 2018.

Frank Hobbs:

The UVic Child Care Services Family Centre program is a one-year temporary program and UVic is continuing to determine future care for the 2017-18 cohort that will mirror the Recreation Oak Bay solution. 

What about early-dismissal days, professional development days and school holidays?

There are differences in the level of service available with each after school program.

The UVic Child Care Services Family Centre program can accommodate early dismissal days. However, due to the shared-use nature of this facility, after-school care will not be available on professional development days and school holidays. Parents can register for additional child-care coverage at various community programs including Recreation Oak Bay.

Why is UVic ending after-school care on campus through Child Care Services?

The university and Faculty Association held joint consultations beginning in January 2017, in support of UVic’s commitment to help campus parents find alternative after school care services in the community, effective September 1, 2017. This follows approval by the Board of Governors in April 2016, of a $1.7-million plan for a major renewal and to expand full-day services for up to 40 children in 3- to 5-year-old care services. While the plan would see the closing of UVic’s on-campus after school care program, it would add 50,000 net new hours a year of full-time care for student, faculty and staff families.

Will the UVic Child Care van still be used to support the UVic Child Care Services Family Centre program?

The UVic Child Care van will no longer be available and out trips for this program will take place locally.

Will new admissions be accepted into these after school care programs?

UVic’s agreement with Recreation Oak Bay includes children that are currently registered with Child Care Services. Oak Bay will accept additional registrations as space permits. The UVic Child Care Services Family Centre program registration is limited to those currently registered in Child Care Services’ after school care program.

What are the long-term plans with after school care for UVic children?

UVic is committed to seeking both on and off-campus solutions for after-school care. We approached local, non-profit operators with proposals to expand their operations if UVic could guarantee to fill new after school care placements. We will continue to explore this option, recognizing that the university is responding to our campus community’s need to provide additional full-time, on-campus child care within limited resources. We appreciate that after school care is at a premium in Greater Victoria, which is why UVic moved to an arrangement with a non-profit operator to create new after school placement spaces for university parents.

The UVic Child Care Services Family Centre program for after school care program is a temporary solution that will end in June 2018. Child Care Services will continue to explore community options and expects that a solution for this program’s future will be determined by Feb. 1, 2018.