COVID-19 Instructor Update

The UVic Centre for Accessible Learning is here to provide accessible learning guidance as UVic transitions from face-to-face to alternative modes of instruction and evaluation for the remainder of this term.

 As course instructors coordinate this transition, please consider the following information regarding accommodations for students registered with the Centre for Accessible Learning.

 Academic accommodations apply to your alternative course delivery. Accommodation information can be found in a student's Letter of Accommodation. You can access these via our Online Instructor Services page. Please work with your student to determine how their accommodations translate to your changed course delivery method. Questions about specific accommodations can be directed to the CAL Advisor appearing on a Letter of Accommodation.

 With the transition away from face-to-face instruction, including testing, the CAL has applied the same approach and is no longer offering Exam Centre invigilation until further notice. Please feel free to contact the CAL Exam Centre (calexam@uvic.ca or 250-472-4087) if you have questions regarding how to apply exam accommodations to your online assessments. We will assist in any way we can.

Brightspace content and exams are accessible to many students. However, there are cases where content you design may not be fully accessible. To account for these cases, we recommend you have a copy of your content/exam available in Microsoft Word format or PDF for distribution directly to the student. We are encouraging all CAL students to connect with their course instructors to discuss their accommodation requirements.

If a student identifies a personal computer issue to you, they should be directed to UVic's Computer Help Desk. If the issue relates to adaptive technology used to access course material, please direct them to their CAL Advisor.

For any issues relating directly to Brightspace, please contact LTSI.

As accommodation-related questions or concerns arise, please do not hesitate to reach out to our office (calfrontdesk@uvic.ca or  250-472-4947).

How can I continue to accommodate students with academic accommodations?

All accommodation information can be found in a student’s Letter of Accommodation. You can access these via the Centre for Accessible Learning Online Instructor Services page. Please work with your student to determine how their accommodations apply to changes in your course delivery method. Questions about how specific accommodations can translate to an online academic environment should be directed to the CAL Advisor appearing on a Letter of Accommodation.

Will a live lecture be accessible to my students?

Some students require transcribing or sign language interpreting to access live audio content. Recorded audio content may require captioning. Other students will not be able to access video content without described video or thorough description of visual content. If required, these accommodations should be outlined in the Letter of Accommodation. Please consult the CAL website or a CAL Advisor for information on methods of making course multimedia accessible.

Where can I get support in regards to Academic Accommodations?

Questions about how an accommodation plan translates to an online academic environment should be directed to the CAL Advisor appearing on a Letter of Accommodation.

Is the Centre for Accessible Learning Exam Centre continuing to offer accommodated exam invigilation services this term?

With the transition away from face-to-face instruction, including testing, the CAL has applied the same approach and is no longer offering Exam Centre invigilation until further notice.

I am using Brightspace to deliver an assessment/exam: is my content accessible?

Brightspace exams are accessible to many students. However, there are cases where your exam may not be fully accessible. This may be the case if your student requires screen reading or speech-to-text software. To account for these cases, we recommend you have a copy of your exam available in MS Word or PDF format for distribution directly to the student. We are encouraging all CAL students to connect with their course instructors to discuss their accommodation requirements.

My student has an academic accommodation of extended time on tests/exams. How do I apply this to my exam?

For timed exams delivered via Brightspace, extended time accommodations must be applied to each student’s exam. If you are unsure how to do so, please watch the video tutorial about granting special access. For any other issues relating directly to Brightspace, please contact the LTSI.

Note that you have the option to provide extra time for ALL students in your class, in order to account for extended time accommodations (e.g. 2x your original exam time allotment). If you choose this option, please ensure you have matched or exceeded extended time requirements for all CAL students in your course, and that you have communicated this to all students.

 

I am teaching an on-campus, in-person course. Is CAL offering exam invigilation services?

No. CAL Exam Centre staff are working remotely until further notice. We are not available to provide exam invigilation services even though there are some face-to-face courses being offered on campus.

Instructors will need to make arrangements to accommodate CAL-registered students with exam accommodations, within their departments. This may be as easy as:

  • asking your Administrative Officer to book an extra classroom on exam days
  • having a TA invigilate CAL students in the extra room 

Please speak directly with your student as soon as you receive their accommodation letter to discuss how their accommodations can be met. 

Let us know if you have questions about specific accommodations such as furniture or technology requirements, as we may be able to answer, or we can forward your inquiry to the appropriate CAL advisor.