Forms and guidelines

Up-to-date forms and guidelines used by all units within the Office of Research Services are listed below.

External grants and contracts

Internal research grants

Book/creative work subvention fund

The purpose of this fund is to assist UVic faculty members with the publishing of scholarly books and creative work. Costs associated with journal or conference publications are not covered.

Please note the program is under review and applications are not currently accepted.

Contact:, Research Programs Liaison

Internal research/creative project grant (IRCPG)

These small grants are normally considered to be "seed" grants to help you prepare for larger external grants. Funds for the annual grant competition come from the Office of Research Services and the Social Sciences and Humanities Research Council (SSHRC).

Deadline: March 8, 2021

Contact:, Research Programs Liaison

Research grant in lieu of salary (RGLS)

Under Revenue Canada Guidelines, certain expenses pertaining to research that are paid for out of a faculty member's salary have tax-free status.

The RGLS program allows faculty members to divert a portion of their salary to cover research-related expenses. This is particularly helpful during sabbatical years, but the RGLS program can be used any time.

For RGLS starting on or after Application deadline
July 1 May 1
September 1 July 1
January 1 November 1
May 1 March 1

RH8025 Policy (and associated procedures)

Application Form

Income tax act: Scholarships, research grants and other education assistance

Contact:, Research Programs Liaison

Scholarly conference/artistic performance travel grant

The Office of Research Services administers a travel grant program to assist faculty members to present their work at conferences and other scholarly forums.

These funds are often insufficient to cover all expenses. Be sure to always include requests for dissemination expenses in your external grants.

Deadline: At least 2 weeks prior to event

Contact: Angela Colpron, Research Finances Liaison

Animal and human ethics

Research and teaching with animals

To conduct research involving animals, forms and guidelines may be accessed directly through the Research and teaching with animals website.

Human research ethics board (HREB)

If this is your first time conducting research involving humans, we strongly suggest you read through the human research ethics page before completing any of the forms below, as the information on this page will help you assess whether or not you need to apply to the HREB and, if you are required to apply, how to do this and what policies govern research with humans. 

If you have any questions about your application, please contact

BC Ethics Harmonization - Research Ethics BC (REBC)

For health researchers who must obtain multiple ethical clearances from separate BC research ethics boards a streamlined, coordinated system will help eliminate duplication and reduce time while ensuring that ethics obligations are met by researchers and review boards.

Effective January 1, 2019, research ethics applications for all studies that involve UVic and at least one additonal BC university ethics board or BC health authority ethics board (including Island Health), must be submitted through the Provincial Research Ethics Platform (PREP), and can no longer be submitted through UVic-RAIS.

Contact us at (250) 472-4545 or  if you are not sure which application form applies to your study.


Post-Approval Forms

  • Request for Annual Renewal - required to extend the ethics approval for recruitment and data collection. Use this form only for studies approved through paper-based system.
  • Request for Modification - submit this form before implementing changes to your protocol. Use this form only for studies approved through paper-based system.
  • Notice of Project Completion - submit this form once recruitment and data collection have concluded. Use this form only for studies approved through paper-based system.

Other Forms

Templates and Samples

Post-doctoral fellows