CFGS COVID-19 Response

 

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COVID-19 Symptoms

If you have any symptoms consistent with COVID-19 or are feeling sick, avoid contact with others and self-isolate at home, even if your symptoms are mild. The symptoms of COVID-19 are similar to other respiratory illnesses including the flu and common cold.  According to BCCDC, they include: fever, chills, cough, shortness of breath, sore throat, runny nose, loss of sense of smell or taste, headache, fatigue, diarrhea, loss of appetite, nausea and vomiting, and muscle aches.

If you are concerned that you may have COVID-19, use the BC COVID-19 self-assessment tool to help guide you on what to do.  If you have health questions, you can call your doctor or call HealthLink BC at 8-1-1 toll-free in B.C., or for the deaf and hard of hearing, call 7-1-1 or contact through Video Relay Services. The province of BC has also set up a dedicated COVID-19 hotline for non-medical questions at 1-888-COVID19.

Safe Work Plans (SWP)

In accordance with WorkSafeBC, all units and researchers who are considering resuming on-campus activities will be required to have an approved COVID-19 safe work plan (SWP) in place. While compling the SWP, the CFGS administration involved the joint local safety committee and consulted with all in-house projects. The SWP was then reviewed and approved by the OHSE to ensure that is was in complaince with all WSBC requirements. 

You can see if the CFGS Safe Work Plan here. A hard-copy will be posted in the office for review as well. 

CFGS Approach

CFGS culture remains inclusive, diverse, responsible, and accepting. We recognize the extraordinary circumstances of our world and the stresses this puts on all our members. We are committed to being kind, being calm, and being safe as the uncertainties unfold during the term ahead. This may be last minute cancellations due to childcare or health issues, supply delays, or meeting/event postponements. We encourage our staff, projects, associates, and fellows to communicate their individual needs and we will respond with compassion, flexibility, and empathy and hope for the same in return.

We also continue to expect a culture of personal responsibility and will be asking all our members to clean and sanitize before and after use of supplies etc. so that the burden of caretaking does not rest on any one person but rather us all as community members.

 

Gradual Staff Return

  • CFGS will initially limit the number of on-campus staff and fellows. We plan to start with 20-40% of our regular capacity to maintain safe physical distances in all our spaces.
  • All occupants must complete the online COVID-19 Safety Plan Awareness and Training course before they will be approved to return to the office. 

Administrative Staff

  • CFGS administrative staff will be going into the office on a part time basis to provide in-person services and support. 
  • Outside of the following schedule, all administrative staff members will continue to work from home. In-person services will be provided:
    • Tuesdays (Jodie Walsh)
    • Wednesdays (Oliver Schmidtke)
    • Fridays (Stephanie Gruhlke) 

Visitors

  • Visitors will be restricted to work visitors only with booked appointment.
  • It is the responsiblity of each member of the community to keep track of their appointment dates and times. 

Private Offices

  • Private staff offices are limited to an occupancy of 1. Please see the safe work plan for a few notable exceptions.
  • Any shared office spaces will be disinfected before and after use by employees working in the shared office.
  • Rotating work schedules will be used to accomodate use of office space when needed.

Meeting Room C168

  • You must book this meeting space with either Stephanie or Jodie. This room will be kept locked and usage will require prior approval as the key can only be accessed from administrators in CAPI, EQHR, UCAM, and CFGS.
  • This room has a maximum occpancy of 6 people and decals are in place on tables and chair to assist with physical distancing. Meeting attendees must not pass behind each other. 
  • The room will be stocked with sanitizer and wipes. 
  • All participants must be added to the meeting calendar to allow for contact tracing.
  • Participants must wipe down the tables, chairs, and A/V equipment before and after each use.
  • A/V equipment must to wiped with cleaner labelled specifically for electronics (wipes available in the room).
  • White board markers must be individual and wiped before and after use.
  • Keep windows open as much as possible, and close and lock them when finished. 
  • The person who booked the meeting is responsible for ensuring the sanitizing procedures have been met.
  • We will avoid booking meetings back-to-back and allow at least 30 minutes between meetings to clean the room after use and reduce the need for people to wait outside the room for the next meeting.

Meeting Room C179:

  • You must book this meeting space with either Stephanie or Jodie. This room will be kept locked and usage will require prior approval as the key can only be accessed from administration. 
  • This room has a maximum occpancy of 3 people and decals are in place on tables and chair to assist with physical distancing. Meeting attendees must not pass behind each other. 
  • The room will be stocked with sanitizer and wipes. 
  • All participants must be added to the meeting calendar to allow for contact tracing.
  • Participants must wipe down the tables, chairs, and A/V equipment before and after each use.
  • A/V equipment must to wiped with cleaner labelled specifically for electronics (wipes available in the room).
  • White board markers must be individual and wiped before and after use.
  • Keep windows open as much as possible, and close and lock them when finished. 
  • The person who booked the meeting is responsible for ensuring the sanitizing procedures have been met.
  • We will avoid booking meetings back-to-back and allow at least 30 minutes between meetings to clean the room after use and reduce the need for people to wait outside the room for the next meeting.
  • Meeting organizer will sign the cleaning log to ensure the space has been cleaned. 

Enterance

  • The enterance door will be kept open when there is a staff member present to limit contact with door handle. 
  • When there is no staff, the last person who leaves CFGS will be responsible for sanitizing the door handle before they leave.
  • A sanitation station has been placed at the enterance for all staff and visitors to use.
  • There is no longer a designated seating area in the lobby.
  • All non-essential paper and books have been removed from the reception area. 

Hallways

  • The main office hallway has bi-directional traffic flow. 
  • Narrow hallways will be limited to one person at a time.
  • Fellows and staff are advised to wait until the hallway is clear before entering.
  • "Yield to Others" signs are in place. 

Photocopy and Supply Room

  • Photocopy room capacity is limited to one person. 
  • All members who use the photocopier are responsibile for wiping it before AND after every use.
  • All non-essential shared items have been removed from the photocopier room.
  • Supplies in the supply closet must be disinfected before AND after use by each individual.
  • Shared items on the work table (tape, stapler, paper cutter, etc.) must be disinfected before AND after every use by the person who used them.

Kitchen

  • Kitchen capacity is limited to one person. 
  • Tea, coffee, and the coffee maker have been removed from the kitchen.
  • Centre dishes and cutlery will not be shared and there will be no communal food offered.
  • All members must wipe down the kitchen appliances (fridge, microwave, kettle) before AND after every use. 

Events

  • For the forseeable future, all events including weekly meetings, Global talks, seminars, and public events will be hosted on a virtual platform.
  • Learn more about UVic's virtual platform offerings: Zoom, Blackboard, Bluejeans 

Communications

  • This webpage will be continuously updated with any changes that are made to the CFGS safety protcol.
  • Core administrative staff will continue to be accessible by email and phone.
  • All new staff and fellows will be sent a standardized statement notifying them of the procedures and expectations outlined in the safe work plan.
  • If hosting an inperson meeeting, meeting organizers are responsible for keeping a list of meeting participants for contact tracing purposes.