Canada Research Continuity Emergency Fund

The Canada Research Continuity Emergency Fund (CRCEF) was announced on May 15, 2020, as part of the Government of Canada’s COVID-19 Economic Response Plan. The temporary program has been established to help sustain the research enterprise at Canadian universities and health research institutions that have been affected by the COVID-19 pandemic. It is expected that the program will help reduce negative impacts of the pandemic and ensure that the benefits of significant investments to date in universities and health research institutions are protected. This will maintain Canada’s international competitiveness in the global, knowledge-based economy, and contribute to Canadians’ health and social and cultural life, as well as the health of Canada’s natural environment.

CRCEF is a tri-agency program and is administered by the Social Sciences and Humanities Research Council (SSHRC) on behalf of the three federal research funding agencies: the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC) and SSHRC. The Canada Research Coordinating Committee (CRCC) provides strategic oversight for the program and approves awards. The Tri-agency Institutional Programs Secretariat (TIPS) provides administration.

Program objectives

The program, which has a total budget of $450 million, has two objectives:

  • as a priority, to provide wage support to universities and health research institutions, both of which are ineligible to the Canada Emergency Wage Subsidy (CEWS), to help them retain research-related personnel during the course of the COVID-19 pandemic (up to $325 million); and
  • to support extraordinary incremental costs associated with maintaining essential research-related commitments during the COVID-19 pandemic, and then ramping-up to full research activities as physical distancing measures are eased and research activities can resume ($125 million).

Stage 3 and 4 - Call for applications and more information

Regulatory requirements

As stated on the CRCEF program description webpage, Regulations, requirements and other information, all recipients of CRCEF funds are required to develop and implement a strategy for EDI decision-making and to apply this strategy in all stages of the process.

To ensure transparency and accountability, the CRCEF also requires that the detailed strategy, in addition to a specific set of requirements, be published on the institution’s public-facing website.

CRCEF administrative process

ORS and Research Accounting will review Stage 3 applications for data accuracy and expense eligibility during the open application period October 15th to 11:59 pm December 3rd 2020. Applications have now closed.

We anticipate that the UVic CRCEF Stage 3 notational allocation has sufficient funding to cover all eligible claims.

If the total funding requested exceeds UVic CRCEF Stage 3 notional allocation, the Research Continuity Committee (RCC) (RCC Terms of Reference) will provide Stage 3 application recommendations to the Vice-President Research following the established EDI Evaluation criteria (below).

RCC is a diverse, interdisciplinary committee and RCC members have completed unconscious bias training.

The RCC is responsible for the development and oversight of an accountable and transparent structure for the strategies and decisions on the distribution of the CRCEF funds following Tri-agency directions, including:

  • Advising on the internal CRCEF process;
  • Developing a robust strategy for Equity, Diversity & Inclusion (EDI) decision making for the distribution of the CRCEF funding allocations;
  • Making recommendations to the Vice-President Research for final distribution of funds for the CRCEF program, consistent with EDI considerations and principles.

UVic will submit a consolidated Stage 3 application to the Tri-Agency on December 15th 2020.

This consolidated application will be the total of the requests for maintenance and ramp-up costs within the allocated UVic CRCEF Stage 3 notional allocation amount, and any costs beyond the allocation amount.

Research Accounting and ORS will communicate funding decisions and coordinate the transfer of funds currently anticipated to be before February 2021.

Evaluation Criteria with EDI considerations and principles

The following measures are in place to ensure that EDI informed decision making for the CRCEF process:

  1. Submissions are accepted and considered equally from all faculties.
  2. There are no individualized funding caps on researchers based on their fields of study.
  3. Where commitments such as caregiving or childcare impacted individual researchers’ availability during the application process, the following provisions are being made to ensure applications from these researchers could be submitted:
    1. Availability of on-line support by contacting ;
    2. Regularly updating online information and  
    3. Posted recordings of information sessions.
  4. Salary data is coded and extracted from the UVic financial management system and data is verified for completeness by UVic Research Accounting.
  5. If the total requests for Stage 3 funding exceeds UVIc CRCEF Stage 3 notational allocation, researchers who submitted an internal application for Stage 3 funding will be sent a follow-up email, providing them with the opportunity to self-identify in the following groups:
    • Early-career researchers (researchers who have held a full-time independent research appointment for a period of 0-7 years, beginning with the date of first appointment at UVic);
    • Individuals belonging to equity-seeking groups.
    • Individuals who have been personally impacted by the COVID-19 pandemic (e.g., their own or their immediate family’s health has been directly impacted by the COVID-19 pandemic, family obligations for dependent care or limited access to medical care for persons with disabilities)

This information will held confidentially, only be accessed for the purpose of establishing priority if the Stage 3 funding requests exceed availability, held for the period required by the TriAgency and then confidentially destroyed.

  1. The RCC may also consider the following criteria:
    • Requests for support of research personnel especially students
    • Value research that is non-traditional or unconventional, rooted in Indigenous ways of knowing outside the mainstream of the discipline, or focused on issues that relate to gender, race, sexuality, or ability differences
    • Pro-rating requests if required according to funding allocation;
    • The financial impact of the COVID-19 pandemic on the specific grant budget for reimbursement

CRCEF Transparency Requirement UVic response
List of affiliated health research institutions receiving funding Not applicable
Detailed overview of the method of distribution to their affiliated health research institutions in each stage of the program Not applicable
Distribution process for Stage 1 and 2 funds Refer to UVic decision process for distribution of CRCEF funds: Stage 1 and 2
Distribution process for Stage 3 and 4 funds Refer to UVic decision process for distribution of CRCEF funds: Stage 3 and 4
Governance structure for making decisions on how funds will be/were used Each PI submitted eligibility information and an attestation to the Office of Research Services (ORS); those data were validated by ORS personnel in collaboration with Research Accounting and Vice-President Finance and Operations personnel; the Vice-President Research (VPR) and Vice-President Finance and Operations (VPFO) reviewed and approved all applications and reports, with support from their respective Executive Committees (VPR and VPFO Executive Committees include representatives from equity-seeking groups and have received unconscious bias training).
Tailored decision body with affiliated institutions Not applicable
Contact responsible for requirement adherence

Dr. Lisa Kalynchuk
Vice-President Research