CRCEF Stages 3 and 4

Updated Feb 2, 2021

The Canada Research Continuity Emergency Fund (CRCEF) program includes four funding stages.
Stage 1 and Stage 2 processes took place over the summer.
Read more about the UVic decision process for distribution of CRCEF funds in stage 1 and 2.

Applications for CRCEF Stage 3 and Stage 4 are now closed.

Update February 1, 2021: CRCEF Stage 3 & 4

CRCEF has approved UVic’s Stage 3 & 4 applications and we are anticipating the transfer of funds from CRCEF for disbursement in February.

 

CRCEF stage 3 application form (Excel template)
CRCEF Stage 4 application form (Word template)

 

Application Process - Stage 3

UVic internal submission deadline

11:59 pm on December 3rd 2020 - Applications are now closed

UVic has been allocated a notional amount of funding for Stage 3 of the CRCEF program.

Applications can be submitted to from October 15th - December 3rd 2020.

Completed applications must be submitted by email attachment to by 11:59 pm on December 3rd 2020.

Questions on compiling eligible expenses can be sent to .

Please note: Submission of an application by a principal investigator or scientific director of a shared research facility is an attestation that the application meets the eligibility criteria for Stage 3 funding.

The applications will be reviewed for data accuracy and expense eligibility by Research Accounting.

Should the total funding request exceed UVic’s notational allocation, the UVic Research Continuity Committee will review and make recommendations to the Vice-President Research on the distribution of funding, consistent with evaluation criteria including EDI considerations and principles as developed for Stage 1 funding.

CRCEF stage updates

Stage 3

October 12, 2020: CRCEF updated its guidelines, FAQS and submission date for Stage 3. Please review the following updated information:

Canada Research Continuity Emergency Fund Frequently asked questions: Research maintenance and ramp-up


Update November 25th 2020

The Canada Research Continuity Emergency Fund (CRCEF) program has provided an important update on the eligibility period for Stage 3 expenses.

This information supersedes the guidance that we have received from the program in recent weeks.

While the eligible expenses need to have been recorded or committed between March 15th and November 15th, 2020, the transactions and invoices may be received and paid until March 31st, 2021, the grant end date, as noted on the notice of decision.

Additionally, CRCEF confirms that goods and services may be rendered / received up until March 31st, 2021.

The CRCEF Stage 3 FAQs have been updated to reflect this new information:

Stage 3 FAQs

Because this new information may result in additional eligible expenses, we are extending our internal deadline for Stage 3 applications from November 26th to December 3rd.

If you have already submitted your Stage 3 application to crcef@uvic.ca, you can provide any new eligible expense in a separate form.


November 19, 2020:
CRCEF updated its Stage 3 FAQs with clarifications on the following areas:

  • Are research expenses funded by a researcher’s Startup Grant eligible?
  • Are expenses funded by the research allowance portion of a scholarship eligible?
  • Are scientific platforms eligible?
Eligible expenses in Stage 3:

Only direct costs of research that are extraordinary and incremental to those already covered by existing sources of funds and have been incurred between March 15 and November 15, 2020 are eligible for reimbursement.  

Extraordinary incremental costs incurred for research projects funded by all funding sources including governmental, non-governmental and internal funding sources are eligible for Stage 3 support.

Up to 75 per cent of such costs may be reimbursed by CRCEF.

Costs must be associated with the maintenance and/or ramp-up of research activities.

  • Ramping-down expenses are not eligible.

Eligible expenses include costs associated with the following categories:

Maintenance costs 

Costs incurred within the eligible period and associated with maintaining essential research-related activities during the pandemic that are exceptional and incremental to those already covered by existing sources of funds, funded at up to 75%. This includes:

  • animal and specimen care through the crisis period;
  • maintenance of equipment, software, cohorts, and datasets, including warranties, licenses and service contracts;
  • technological equipment for remote access to maintain assets; and,
  • safety equipment for personnel dedicated to maintenance.

Update CRCEF October 9: Internet connection, land line, cell phone connection, and equipment for working remotely if these expenses meet CRCEF Stage 3 eligibility criteria (see above).

Ramp-up costs

Costs incurred within the eligible period and associated with full ramp-up of research activities, as physical distancing measures are eased and research activities can resume. Only costs that are exceptional and incremental to those already covered by existing sources of funds will be supported, at up to 75% of expenses. Eligible expenses include those incurred at the project level and associated with:

  • re-organizing the research environment and activities;
  • additional costs to bring the research back to its pre-pandemic level, including experiments, or related to the restart of collections and datasets (e.g., population-based, environmental);
  • user fees charged by shared platforms to researchers to restart research activities (e.g., animal-care facilities, digital labs);
  • re-scheduling and restarting human and clinical trials;
  • exceptional costs to access special facilities, shared platforms and resources, knowledge transfer meetings and workshops;
  • restarting, reassembling and safety checks of equipment and facilities;
  • reacquiring lost and donated laboratory and field supplies and equipment, reagents, perishable materials, laboratory animal and other living specimens; and,
  • personal protective equipment and related items for research personnel.

Update CRCEF October 9: The salaries of research personnel can be eligible for partial reimbursement up to 75% by CRCEF at Stage 3 for the period of August 30, 2020 to November 15, 2020 provided that they meet the Stage 3 eligibility criteria.

Direct costs of research charged to revenue accounts such as foundations and user fees are eligible.

Lost costs are not eligible but replacement costs are if these are paid from a specific research project account.

Travel cancellation fees and non-refundable travel fees are not eligible, as these are considered ramping-down expenses.

Animal per diems for research maintenance and animal purchase costs to ramp-up the population are eligible, provided they are paid from a specific research project.

Update October 16: Furniture to facilitate remote work can be an eligible expense for Stage 3 of the CRCEF if it adheres to the following conditions:

  • unanticipated additional costs that would not have been incurred in the absence of the COVID-19 pandemic and cannot be funded by existing sources of funds;
  • for direct costs associated with maintenance and ramp-up of research activities;
  • costs borne by research projects; and
  • approved by the decision-making group identified for CRCEF.

Update October 28, 2020: Stage 3 Internal Process update

The preferred process is for all expenses claimed for Stage 3 to be in your FAST account prior to November 15th where possible.

Invoices for eligible expenses dated before November 15th and not yet appearing in your FAST account by November 15th can be sent to crcef@uvic.ca with a cc to Melissa Joyce at meljoyce@uvic.ca to be included in your Stage 3 application.


Stage 4

Updated November 4 2020

CRCEF Stage 4 application form (Word template)
Internal application deadline: November 9, 2020 - Applications are now closed

Updated CRCEF Stage 4 information and FAQs

Update: New salaries for which support was not requested in Stages 1 and 2 can be supported in Stage 4 in cases where adjustments are necessary because eligible salaries were not identified in Stage 1 and/or Stage 2. These salaries can be reimbursed in Stage 4 for a maximum of 24 weeks.

As with Stages 1, Stage 4 funds will be used exclusively for wage support for research personnel whose salaries were adversely affected by COVID-19 and who are paid in part or in whole by non-governmental sources.

Stage 4 funding will extend the period of wage support for eligible research personnel by increasing the maximum duration of support from 12 weeks to 24 weeks, during the March 15 to August 29, 2020 period.

UVic Process for Stage 4.
A general notice on the CRCEF Stage 4 opportunity was sent out to faculties for circulation.

Faculty who hold eligible non-governmental funding and who responded to Stage 1 will be contacted directly by Research Accounting to provide information on the extension of support under Stage 4.

Please contact crcef@uvic.ca with any questions. The UVic Stage 4 application deadline is November 9, 2020.


Virtual town halls

ORS held a series of virtual town halls in October to provide information on the CRCEF process at UVIc.

Session 1

Tuesday, October 6, 1pm-2pm—Engineering, Graduate Studies, Science, Social Sciences and DMS

Watch the Session 1 recording

Session 2

Friday, October 9, 9am-10am—Business, Education, Fine Arts, Humanities, Human and Social Development. and Law

Watch the Session 2 recording

CRCEF UVic Townhall Slide-deck - October 2020


More information

For more information please check the CRCEF https://www.sshrc-crsh.gc.ca/funding-financement/crcef-fucrc/index-eng.aspx

Questions can also be sent to crcef@uvic.ca

This webpage shall be updated as more information becomes available.