Get your ONECard

University Centre
ONECard office in the University Centre

Online - submit your photo online and pickup your card when you arrive!  Just log into My page using your NetLink ID and upload your photo. You will be notified via email when your card is ready for pickup at our ONECard office in the University Centre.

Take a photo

Dos and don'ts of photo submission

Any editing required (eliminating red-eye, etc.) must be done before you submit the photo. You will have the opportunity to crop once uploaded. 

Your photo must be:

  • Current
  • In colour
  • A .jpg format
  • On a white, smooth background
  • Centered
  • Show a front view of face
  • Cropped like a passport
  • Show open and visible eyes
  • Be appropriate

Wear prescription glasses if you normally do so.

Your photo must NOT have:

  • Hats, sunglasses or other obstructing items
  • A glare on glasses
  • Shadows
  • Other visible people or objects
  • An inappropriate expression

All photos are subject to approval and will be denied if requirements are not met.

Submit your photo online

September line-ups are long!  Beat the rush and submit our photo by logging into My page & simply following the instructions.

All photos sent will get either the "approved response" or a "denied response" both with an explanation. 

Note: If you already have a photo on file you are not eligible and the photo submission option will not be visible.  

Ready? Submit your photo now.

Pick up your card

When your photo has successfully been submitted it will be reviewed by ONECard staff. Our office will email you at your preferred e-mail listed (within 3 business days).  

  • If it has been rejected, you will be asked to re-submit a new photo following the instructions in the email.
  • If your photo has been approved, you will be sent the pick-up details.  
  • Your card will not be released to you without valid government issued photo ID 

In person - visit the ONECard office in the University Centre. Bring your V number (V00#) and a valid piece of government-issued photo ID.

Accepted photo ID

To obtain your UVic ONECard ID you will need your V00# and 1- piece of government issued photo identification, ex: 

  • Passport
  • Driver's licence
  • Certificate of Indian Status
  • Federal government employee ID
  • Provincial government employee ID
  • Municipal government employee ID

 

What to wear

A key requirement for a ONECard is the photo: 

  • You may wear prescription glasses as long as your eyes are clearly visible
  • No sunglasses or hats
  • Veiled students can make a private appointment to be photographed without their veil by a female employee
  • Your photo will be taken with a neutral facial expression, similar to a passport photo but SMILE!
  • You must be wearing a shirt visable in the photo

Specifying your preferred name

A preferred first name is a name that you commonly use that may be different from your legal first name.  Inappropriate use of a preferred name or the use of inappropriate language, will result in the denial and/or reversal of the request.
Limitations include:

  • No Symbols, numbers, unusual capitalization, repeating characters or punctuation (as our system has no ability to print special characters or symbols)
  • No characters from multiple languages (again a printing constraint)
  • No titles of any kind, ex. professional or religious
  • No offensive or suggestive word(s) of any kind

How do I indicate my preferred first name for my ONECard?

  • Ensure your preferred name is in MyPage prior to obtaining your onecard
  • Prior to your onecard being printed please inform the clerk that you have a preferred name  
  • If you submit a photo online, cards are printed with your legal name
  • All name changes after the card is printed will be a $20.00 card fee 

 

Where does my preferred name appear?

A preferred first name appears on:

  • The student record
  • Class and grade lists of courses
  • CourseSpaces
  • Some university communications

The legal first name appears on:

  • Student record
  • Official letters and transcript
  • Tax forms
  • Diploma 

Possible impact of using a preferred name

While UVic allows students to indicate their preferred name without changing their legal name, it is important to think about the possible impact of this practice:

  • Official documents are often used to verify one’s identity when applying for work, or additional education. Some employers, licensing bodies, or other educational institutions may question the use of a preferred name in daily or informal correspondence. This discrepancy happens when institutions rely on legal names to be used consistently.
  • If someone is using a preferred name consistently, this may cause some confusion in situations where official documents have to be provided. For example, employers might be confused about a UVic student portfolio that uses a preferred name while the transcripts use a legal name.

For more information please visit: https://www.uvic.ca/equity/education/transinclusion/index.php

Name Change

If you have a name change, please bring:

  • either a marriage or divorce certificate 
  • the official name change certificate 
  • 1 piece of government issued photo identification   

Note: All name changes after a ONECard is issued will be subject to a $20 card replacement fee.

Got a question? Check out our FAQ.

A Distant Education Student or UVic Alumni not residing in the Victoria area may request a card via mail.  Please contact us at for more information.