Tia's Advice: Successful Applications

UVic Global Community Newsletter: January 28, 2019

Tia's Advice is a section of the UVic Global Community Newsletter that includes valuable information and important dates for undergraduate and graduate international students in the following categories: degree-seeking, incoming exchange, and incoming study abroad/visiting.

Top 5 tips for submitting successful applications to IRCC

As a temporary resident of Canada, there are documents you must apply for and maintain. Some of the most important are your documents issued by Immigration, Refugees and Citizenship Canada (IRCC).

The established process to obtain, extend, amend or replace a Canadian immigration document almost always involves submitting an application to IRCC.

When it's time to submit an application to IRCC, the following tips will help you avoid common mistakes that can lead to a frustrating delay or even a refusal.

1. Do not wait until the last minute.

Be sure to allow yourself plenty of time for reviewing instructions and gathering the required forms and supporting documents. If you rush, you could miss an important detail and submit an incomplete application.

If you are applying for a new document, check the current processing time for your application. If you need the document by a specific date, we recommend submitting your application well in advance of the current processing time, which is only an estimate.

If you are applying to extend a document, we typically recommend submitting your application 90 days before the document will expire.

2. Follow the instructions.

Review the instruction guide related to your application.

Instruction guides for applications submitted by international students in Canada are listed here:

  • Study permit extension application [IMM 5552]
  • Temporary resident visa application [IMM 5256]
  • Student work permit application [IMM 5580]
  • Post-graduation work permit application [IMM 5580]
  • Application to amend an error on a study permit or work permit [IMM 5218]
  • Application to replace a lost or stolen study permit or work permit [IMM 5545]

Some applications can be submitted either online or by mail. Be sure to use the appropriate document checklist and follow the instructions associated with your chosen option for submission.

3. Submit a complete application.

This video offers strategies for ensuring your application is complete:

Although the video refers to Citizenship and Immigration Canada (CIC), this department is now called Immigration, Refugees and Citizenship Canada (IRCC).

4. Keep a copy of the forms and supporting documents.

Being able to quickly and easily access all forms and supporting documents will save you time and effort next time you need to submit an application to IRCC.

It will also be helpful if IRCC requests that you re-submit, or confirm information on, any of the forms and supporting documents.

5. Track your application.

After submitting an application to IRCC, pay attention to your email account. Regulary check the inbox and junk mail folder. If IRCC contacts you, they will provide a deadline for response. Do not miss this deadline. Otherwise, your application will almost certainly be refused.

Keep an eye on the processing time for your application, but remember it is only an estimate. You can also check your application status online.

If necessary, use the IRCC webform to update your contact information.

If you have questions or concerns while preparing an application for submission to IRCC, visit or contact the International Student Centre.

Important Dates

January 31: Last day for paying second term tuition and student fees without penalty.*

January 31: Change of coverage deadline for the GSS Health and Dental Plan. **

February 2: Groundhog Day.

February 10: Last day for 50% reduction of tuition fees if you drop second term courses. Students must pay 100% of tuition fees for courses dropped after this date. DO NOT assume the instructor will drop you from a course if you do not attend classes. You are responsible for your own registration.*

February 11: The preliminary exam timetable for second term exams will be available. Travel plans should be made AFTER the final exam timetable has been posted, because the preliminary exam schedule may change.

February 14: Valentine's Day.

February 15: National Flag of Canada Day.

February 15: Deadline for graduate students who complete a program of study during second term to apply to graduate for spring convocation.

February 18: Family Day. This is a statutory holiday, so classes are cancelled and UVic services are closed.

February 19 - 22: Reading Break. Classes are cancelled for all Faculties. UVic services are open.

February 25: The final exam timetable for second term exams will be available.

February 28: Last day for withdrawing from second term and full year courses without penalty of failure.

* Incoming exchange students do not pay tuition fees to UVic but must pay the MTMI fee for emergency medical insurance coverage provided by the guard.me@UVic plan.

** Incoming exchange students are not automatically enrolled for the UVSS or GSS Health and Dental Plan but may be eligible to opt in during the change of coverage period if they choose to purchase a UVSS or GSS membership package.

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