Secondment Opportunity at United Way

Full time Secondment Opportunity
Representing UVic at the United Way
(August 23 – December 10, 2021)
(Application Deadline: June 11, 2021)

UVic is inviting applications from across campus to select a staff member who is interested in assisting with the Greater Victoria United Way fundraising campaign this fall as UVic’s on loan “Campaign Associate” to the 2021 campaign.

Important information for departments: The sponsoring department remains responsible for the cost of the employee’s salary/benefits for the duration of the secondment and authorizing departmental signatures are required for the secondment agreement to be implemented. The sponsoring department will be provided with access to funding to hire a co-op student or other temporary replacement staff during the period of the secondment.

Important information for interested staff: The secondment is open to all UVic employee groups. Departmental approval (verbal) is required on application. Please check the Human Resources website for the full job description and carefully consider the requirements of the position (duties, responsibilities, qualifications – including driver’s license and vehicle). Applications should include contact details of the supervisor or manager providing departmental approval (relevant budget authorization required).

Applications should be sent to Adrien Castle, Community and Government Relations (eacgr@uvic.ca) by June 11. The successful candidate will be selected by a committee comprised of UVic and United Way representatives.
Position: Campaign Associate, full time position
Location: United Way of Greater Victoria, #201 – 633 Courtney Street
Time Period: Monday, August 23ʳᵈ to Friday, December 10ᵗʰ, 2021 *

PRIMARY FUNCTION
Reporting to the Director of Donor & Partners Relations, the Campaign Associate will work directly with Donor Relations team members to support and advise workplace volunteers and their committees, in planning and executing successful workplace campaigns.
This position is not funded by the United Way Greater Victoria. This is a sponsored position and no donor dollars are used.

RESPONSIBILITIES
• Participate fully as a member of the Campaign Associate team by attending all
training, planning meetings and supporting campaign events
• Establish and foster relationships with campaign volunteers at workplaces through
effective communication, problem solving and team building skills
• Support workplaces by participating in the planning, implementation, target setting
and evaluation of their United Way campaigns
• Interface via technology with key accounts in anticipation of increasing “virtual”
campaigns
• Work with Director and Donor Relations Team to identify and develop strategies to
maximize opportunities for engagement and education of important social issues and fundraising
within accounts or workplaces
• Lead campaign meetings, facilitate training sessions and presentations to a variety
of groups from workplaces that support United Way. Flexibility and readiness to lead and facilitate
online or in person dependent upon the changing environment
• Along with Donor Relations staff provide support to campaign workplace volunteers by
coaching, supporting and motivating Employee Campaign Chairs (ECCs), Leadership Chairs (LCs) and
their committees on successful campaign strategies
• Independently travel to supporting workplaces to pick up and drop off campaign
materials and collect donations (respecting physical distancing as appropriate)
• Coordinate and host engagement and education opportunities for workplaces. I.e. panel
discussions, speakers, agency tours and interactive learning opportunities (virtual and/or face to
face dependent on circumstances)
• Maintain and update United Way’s data base and account logs on a regular basis to
ensure current and accurate information in order to achieve goals
• Complete the campaign cycle by ensuring that award requests are submitted, letters of
thanks are written and final reports are completed for each account
• Participate in donor retention and thank you calls
• Complete miscellaneous tasks or projects that don’t relate to your assigned
accounts.

The responsibilities and focus of tasks within the role could change depending on the required needs and environment ie: there is an anticipated shift to more virtual work.

QUALIFICATIONS
• Strong communication, time management, planning and organizational skills
• Supportive of a positive customer/donor experience
• Team-oriented
• Computer proficiency with Microsoft Office programs (Word & Excel), and Outlook
• Adaptable and comfortable with using new technology and a variety of platforms for
online meetings or virtual event tools
• Goal-oriented
• A passion and interest in community social causes
• Willingness to speak in public and the potential to deliver presentations –
including virtual
• Capacity to work flexible hours is required
• Valid BC Driver’s license and vehicle is required

*Please note: Attendance is mandatory for the training period.

The above reflects the general details to describe and evaluate the principal functions of the job identified, and shall not be taken as a detailed description of all the work requirements.