Student responsibilities

Graduate studies at UVic is a joint process between you and the university at large. The university will provide you with the opportunities and tools you need to succeed, provided you put in the necessary attention.

As a student, you are responsible for the accuracy, completeness and continuity of your registration, and for ensuring that your courses and behaviours conform to the regulations in the Graduate Calendar. You are also responsible for maintaining your relationship to the university in the following ways:

Attendance and cancellation

If you do not attend classes, don't assume that you have been dropped from a course by a department or an instructor.

Courses that are not formally dropped will be given a failing grade, you may be required to withdraw, and you will be required to pay the tuition fee for the course. You are required to maintain your registration, including dropping all necessary courses.

Departments reserve the right to cancel the registration of any student who is not able to demonstrate that all course prerequisites have been met, or who fails to attend a course within the first seven calendar days from commencement. Not all departments or instructors will choose to exercise this option.

If you are unable to attend a course during its first seven calendar days for medical or compassionate reasons, you can apply to the department/instructor within that time to confirm registration in the course.

Course selection responsibility

You are responsible for:
  • choosing courses (with your academic supervisor or graduate adviser) that conform to your program requirements and university regulations
  • ensuring there is no discrepancy between the declared program you are following and your academic record in My page
  • taking only those courses in which you are registered
  • checking the calendar description for prerequisites, restrictions and references to duplicate, mutually exclusive or cross-listed courses; credit will not be assigned more than once except as indicated below

Duplicate/mutually exclusive course registration

It is your responsibility to check the calendar descriptions for your courses for any reference to duplicate, mutually-exclusive or cross-listed relationships (e.g., “formerly,” “not open to...”).

Courses that are similar in content are identified in the course title with the notation “formerly” or “formerly part of...” They may also have a note in the course description like  “credit will be granted for only one of…XXX and XXX.” Credit will not be assigned more than once in these courses.

If you have credit for courses taken at UVic more than seven years ago, you must consult with the appropriate departments and/or the appropriate advising centre to ensure you do not duplicate courses that now have a different number.

Alert: For Government Student Assistance purposes, courses identified as duplicate/mutually exclusive will not be included in your confirmed registration unit total. If your registration drops below 4.5 units of confirmed courses per term (excluding waitlist courses) you will not qualify for Government Student Assistance. If you have questions about your Government Student Assistance status, contact Student Awards and Financial Aid, University Centre, at 250-721-8423.

Final examinations

The final examination timetable will be posted online:

  • by the end of October for first term exams (December)
  • by the end of February for second term exams (April)

You should wait until the final exam timetable is posted before making travel or work plans.

Outstanding financial obligations

If you have overdue accounts you will not be allowed to register (add courses) until these accounts are paid. However, students with overdue accounts may access My page to drop courses before the academic deadline.

Overdue accounts may be from tuition and related fees including those to the GSS, traffic fines, library penalties (including lost books), Health Services, residence rentals and charges, rotating loans through Student Awards and Financial Aid or other amounts placed for collection by university departments through tuition fees.

Failure to pay your full fees by the published deadlines may result in the cancellation of course registration and denial of services. The university does not accept credit cards for the payment of tuition fees. Cancellation of course registrations does not necessarily cancel your fee obligations.

Student mental health
Professional development
Three Minute Thesis (3MT)
Graduate Students' Society

Program information