Business Co-op

Katherine Murphy
Katherine Murphy (business, left) is the General Manager of Nourish, a multi-million dollar local restaurant she helped to nurture during her co-op work terms.

Business Co-op is for students studying commerce, business administration (MBA) and global business (MGB). Learn more about these co-op programs below.

WHAT IS CO-OP? Learn about co-op including how it works and what's expected of you, plus check out fees and salaries.

READY TO APPLY FOR A CO-OP JOB? Here's what to expect.

Your co-op office

Business Co-op and Career Centre

Program facts

UVic offers Canada's only business program with mandatory co-ops for all undergraduate students enrolled in our faculty.

Commerce

  • Mandatory co-op program (automatically enrolled; no application required)
  • Three co-op work terms required
  • Opportunity to earn credit for first work term by work term challenge or work term transfer (See next section: Program formats available)
  • Must complete COM 204 (preparation course) before first work term
  • Learn more about the Gustavson BCom

MBA

  • Co-op may be mandatory depending on work experience (decided upon application)
  • If accepted to co-op, one work term is required (second work term optional)
  • Must complete MBA 502 before first work term
  • Learn more about the Gustavson MBA

MGB

  • Mandatory internship program (automatically enrolled; no application required)
  • One co-op work term/internship required
  • Must complete MGB 502 before first work term
  • Learn more about the Gustavson MGB

Program formats available

The following program formats are available:

Work term transfer

If you've completed a co-op work term at another accredited post-secondary institution, you may be able apply for Transfer Credit for one work term.  You may apply in writing for work term Transfer Credit during your initial academic term within the BCom program.  The work term for which you wish to receive Transfer Credit must have:

  • been paid employment
  • included a final written report
  • been supervised by a co-op practitioner at the previous institution
  • included 4 months, or 420 hours minimum, of full-time work
  • been relevant to your academic program

How to apply for transfer credit

  1. Contact a placement coordinator before November 2 to indicate your intention to apply for Transfer Credit
  2. Complete a Work Term Transfer Credit Application Form and attach a copy of your transcript (from the transferring institution). Email the BCom Advising Team and ask them to send you a copy of your transcript from the transferring institution to include with your application, if you don't have a copy.

3.  Drop off your appplication to the Business Co-op and Career Centre in BEC 112 by November 2.

College Program Course title Course code Grade
Camosun Hotel & Restaurant Administration;
Business Administration
Co-operative Work Experience HMGT 101, 201;
BUS 101, 201
S
Langara Accounting Co-operative Work Placement I Coop 2301 S & letter grade
SAIT Hotel & Restaurant Management Professional Internship PINT 250 P
Vancouver Island University Hospitality Co-operative Industry Education Placement HOST 102, 202 CR

Some courses that are NOT accepted for Co-op Transfer Credit

College Program Course Title Course Code Grade
Douglas College Hotel & Restaurant Management Nothing entered on transcript  
VCC Hospitality Management Industry Work Experience HOSP 2245 S
George Brown Hotel Management Industry Mentor/Internship HOST 2038
Algonquin College, Ottawa Hotel & Restaurant Management

*Other institutions and programs may also qualify. If you'd like to transfer a work term from an institution, or program, that is not listed here, please check with a

Work term challenge

If you are are third-year BCom student enrolled in COM 204 in Fall 2017 (or a former Pre-Core student that previously completed COM 204 during your second year, but did not register a first work term Pre-Core) you have the option to apply for credit for COM 001 (your first work term course) through the Work Term Course Challenge process in Fall 2017 using previous work experience you gained from any time period prior to entering third year in Fall 2017. 

Students who are granted work term course credit for COM 001 through the Challenge application process are required to complete at least two additional regular co-op work terms in third and fourth year. The following information outlines how to apply to receive credit by Challenge, for work experience completed prior to entering the BCom program.

Criteria:  

You must meet the following criteria* to be considered for work term course credit by Challenge: 

  • The work must be related to your business studies
  • The work should have helped you establish and achieve your career goals
  • The work was supervised
  • The work must total a minimum of 420 hours
  • The work must have been paid
  • You must have developed professional and personal competencies such as:
    • Analysis
    • Problem solving
    • Decision-making
    • Organizing/managing self and others
    • Written/verbal communication
    • Technical/computer
    • Interpersonal relations
    • Initiative and self-relianceIndustry/job specific

*It is difficult for students who own their own business to meet the course Challenge application criteria; therefore, we ask these entrepreneurial students to submit a business plan using the ENT Challenge Business Plan Guidelines form to support their application.  Please expand and elaborate on the questions in the guidelines, and provide supporting documents where possible, to assist us in evaluating your application.  Please contact us prior to the application deadline with concerns/questions at busichallenge@uvic.ca.

How to apply

You must apply to Challenge COM 001 in your first academic term within the Gustavson School of Business. What you must submit for your application package:

  • Work Term Course Challenge Application Form - this is a fillable pdf form; however it must be printed and signed by you - submitted to the Business Co-op & Career Office located in BEC 112 in Fall 2017 no later than November 2, 2017 at 4 p.m. We are unable to accept late applications, so please contact us at busichallenge@uvic.ca prior to the application deadline with concerns/questions.
  • Work Term Course Challenge Employer Evaluation Form - to be completed and submitted online by the employerin Fall 2017 no later than November 2, 2017 at 4 p.m. Please ensure each field marked with a red asterisk is filled in with a valid entry, or the form will not go through. Note: this form is best viewed with Google's Chrome web browser. 
  • Employment Confirmation Letter – request a signed letter from your employer that includes written confirmation of details of your completed employment including wage, and the total number of hours that you worked, written on company letterhead - submitted with your application form to the Business Co-op & Career Office located in BEC 112 in Fall 2017 - no later than November 2, 2017 at 4 p.m.  Note: an electronic (scanned) copy of this signed letter on company letterhead can also be emailed to busichallenge@uvic.ca.
  • Work Term Challenge Report - using the Work Term Course Challenge Report Form Template (this is a fillable MS Word document template), reflect on your work experience, and plan your next steps to build on this experience.Email your report to busichallenge@uvic.ca in Fall 2017 no later than November 2, 2017 at 4 p.m.

Evaluation process

A notification will be sent to your UVic email account after the Work Term Course Challenge Application Deadline of November 2, 2017 confirming whether your application package is complete. If your application is pre-approved, your Challenge Report will then be marked. Following the marking of the report, you will receive a notification email to your UVic email account informing you, if the report has been marked as "satisfactory," or whether it requires revisions. Check your UVic email account regularly for communication updates.

Co-op-approved Work Term Course Challenge Applications will be sent with recommendation to Undergraduate Records, for assessment, verification and registration in COM 001 (the first Co-op Work Term Course), for the Spring 2018 (January – April) term. Approved Course Challenges will receive a satisfactory a grade of "COM" for COM 001 that is entered on your transcript in the spring term.

Completion of three work terms is required in the program sequence of applicants not approved for Work Term Course Challenge Credit.

Questions?

See our Work Term Course Challenge FAQ Sheet. Please also review the Business Co-op Program General Regulations in the Undergraduate Calendar.  If you have further questions about Challenging the COM 001 Co-op Work Term Course, please contact us at busichallenge@uvic.ca prior to the application deadline.



Sample employers and co-op jobs

You could work for co-op employers in the private, public and non-profit sectors—in Victoria, across Canada and abroad. Past examples include:

  • AbeBooks—HR assistant
  • The Bateman Foundation—Marketing and outreach assistant
  • BC Ferries—Treasury analyst
  • BC Ministry of Agriculture—Market development business officer
  • BC Ministry of Transportation—First Nations project assistant
  • Canadian Chamber of Commerce (Hong Kong)—Events management trainee
  • Deloitte—Consulting internship, human capital
  • Downtown Victoria Business Association—Marketing assistant
  • KPMG LLP—Audit and tax co-op student
  • National Defence and the Canadian Armed Forces—Business analyst
  • RE/Max Canada—Marketing and social media intern
  • RevenueWire Inc.—Marketing co-op
  • Scotiabank—Corporate financial analyst co-op
  • Sitka Surf Co.—Graphic production agent/online merchandiser
  • Whistler Blackcomb—Guest services leadership intern

Requirements after each work term

When you finish each work term, you are required to:

  • Submit your work term report (or alternative submission)
  • Attend a debriefing session with your coordinator
  • Tell your co-op office when you plan to go on your next work term
  • Update your address on MyPage

Work term report guidelines

At the end of your co-op term, you'll reflect on your work experience by doing either a written work term report or a video work term report (restrictions apply). You may also have the option of participating in an online discussion (restrictions apply). Your report is due before the end of term (August 15, December 15 or April 15). Submit your work term report assignment in your Co-op Work Term Course in CourseSpaces.

Important notes about your work term report:

  • Your work term will be marked with a grade of “satisfactory” or “unsatisfactory.” Unsatisfactory reports need to be revised and awarded a “satisfactory.”
  • A copy of your report may be sent to your employer. There is no option to write a "confidential" work term report—the coordinator or a faculty representative must evaluate all reports. Leave out information that your employer might consider proprietary or confidential.
  • Extensions are only granted (in the event of illness, accident or family affliction) with documentation. You must submit your report (and final competency assessment) to receive a completion grade on your record.

Written work term report

At the end of your work term, please submit your work term report assignment in your Co-op Work Term Course in CourseSpaces. Please also submit your report to your employer.

Final submission dates:

  • May - August work term: Due August 15
  • September - December work term: Due December 15
  • January - April work term: Due April 15

(unless the due date falls on a holiday, or weekend, in which case the report will be due the next business day)

Guidelines:

Using the BCom/MBA Work Term Report Form Template or the MGB Internship Report Form (fillable MS Word forms), prepare a report reflecting on your current work term, and planning your next steps to build on this experience.  The audience for this report will be a Co-op Coordinator, faculty members and future students.

Additional materials:

Video work term report

You also have the option to submit a video work term report in place of a written work term report for ONE of your co-op work terms. The co-op video work term report is a 5-8 minute professional video-based report that is evaluated by Business Co-op and Career Centre staff. Complete submissions must be uploaded to the Work Term Report assignment in the Co-op Work Term Course in CourseSpaces by the same work term report due dates listed for the Written Work Term Report. Students must follow the content criteria outlined in the Content Checklist available in the Co-op Work Term Course in CourseSpaces; otherwise, you must submit a written report.


Online discussion

You may have the option to participate in an Online Discussion instead of a written work term report for your co-op work terms. The Online Discussion is offered every semester. However, participant numbers may be limited due to high demand and moderator availability.

The Online Discussion starts approximately two weeks into the semester of the work term and continues for 10 weeks. During a 10-week period, you must review all posts in the Discussion Forum each week and answer any questions that have been presented by your peers.

This moderated discussion forum gives students the opportunity to reflect on and share your experiences and learn from each other during the term.

Eligibility for the Online Discussion

To participate in the Online Discussion, students must meet all of the eligibility requirements. Otherwise, you must submit a written report. The Online Discussion option is only available to BCom and MBA students—it's not available for MGB internships. 

You may be eligible to participate if your Co-op position has been approved and you are registered in your work term.

Eligible students will receive an invitation to participate in the Online Discussion from the Business Co-op and Career Centre before the first week of the work term semester. You'll be provided with a deadline to confirm your participation. Participation and contribution in all discussions is required. In the event that you are not able to complete each posting, respond to peer comments or adhere to online professional conduct, you will be required to complete a written work term report and will be removed from the discussions.

Business Co-op Student of the Year Award

Are you a standout ambassador for Business Co-op? If you’ve contributed to your co-op employer, UVic, Business Co-op and Career, and the community, you could be selected as Business Co-op Student of the Year. The co-op student of the year receives a framed certificate, a cheque for $500, and promotion at UVic. (The runner-up receives a cheque for $250.) You may also be nominated for the provincial (ACE) and national (CAFCE) Student of the Year Awards.

You must be nominated by your co-op coordinator for this award (no need to apply).

If you're interested in actively seeking out a nomination, contact your coordinator by October 15 if you meet the following criteria:

  • Completed at least one co-op work term during the year (Jan–Dec)
  • Minimum cumulative GPA of 6.0 (B+)
  • Experienced significant competency development on your work term(s)

Co-op forms

Popular resources for co-op students

Use these resources to successfully gain hands-on experience, search for work, and plan your career: