Alumni grants

Alumni Grants

Investing in education and campus life

Alumni grants are allocated by the Grants and Awards Committee of the UVic Alumni Association. Priority is given for events, activities, clubs, or equipment that:

  • directly benefit the university experience of current students,
  • maintain or increase alumni engagement with the University of Victoria, and/or,
  • maintain or increase collaboration across campus among students, alumni, and university units.

Projects and purposes considered are those that wouldn't otherwise be supported through normal funding channels.

Recently, alumni grants have helped:

Grant requests will be considered if received on or before the dates listed below. If you know the date of your event or activity, be sure to apply for a grant well in advance as the committee may not review your application until possibly two weeks after a deadline. Grant requests will not be given for an event that has already occurred. All applicants will be notified of the committee's decision.

  • January 8, 2018 (8:00 am)
  • March 12, 2018 (8:00 am)
MANDATE

Alumni grants are allocated by the Grants and Awards Committee of the UVic Alumni Association. Priority is given for events, activities, clubs, or equipment that (a) directly benefit the university experience of current students,(b) maintain or increase alumni engagement with the University of Victoria, and/or (c) maintain or increase collaboration across campus among students, alumni, and university units.

FUNDS AVAILABLE

On average, successful grants range from $300 to $1000, with most grants ranging from $500 to $800.

TIMING OF APPLICATIONS

Applications for funds must be for events taking place, or when items are to be purchased, at least one month after the application deadline.

GUIDELINES

The committee uses the following guidelines to evaluate grant applications and while these guidelines are generally followed, the committee reserves the right to evaluate each request on its own merit and decide accordingly. The committee may choose to not evaluate an application for a number of reasons (e.g., late submission, does not meet guidelines).

Please note that grant monies awarded must be used for the project or event described in the application. If, for any reason, the event or project does not occur or is delayed then the monies must be returned to the Alumni Association.

Preference (in no particular order) is given to grant requests that:

One-time REQUEST

Require a one-time allocation of funds for completion of a project or for an event that otherwise is self-sustaining.

Partial funding

Provide support for an event in which applicants seek additional funding sources to complete their total monetary needs.

Groups

Benefit more than one student or individual, for example, covering some expenses for student-groups to attend student-focused conferences.

Service to alumni

Result in a direct benefit to alumni or alumni groups, for example, a musical performance featuring alumni performers, or an alumni event for UVic athletes, or an honorarium for a guest speaker at a conference.

Equipment

Involve an equipment purchase that will benefit many students.

INTERNATIONAL
EXPERIENCE

Result in a beneficial, intellectual, cultural and/or sustainability experience, for example, Youth Challenge International, Global Water Brigades.

Grants will not be considered for:

Illegal purpose

Any purpose that is, or would result in, a contravention of university or government laws and policies.

Past events

Any event that has already occurred. See guidelines above regarding timing of applications.

Personal & professional development

Any purpose that solely benefits the applicant for example, to complete coursework, conduct research, cover travel expenses, attend a conference. Neither will funding be provided to assist faculty in research-funded activities, such as, to cover research expenses, travel to conferences, or organize a conference to disseminate research findings.

EMPLOYMENT

Grant funds cannot be used to hire employees for a project or organization, nor can grants be used to pay employee salaries or benefits.

Overhead

General overhead and operating expenses for university units.

No specific purpose

Projects where no specific use is identified for alumni funds, such as when the funding would simply offset a project deficit.

FOLLOW-UP

It is required that all successful grant applicants submit a written report to the Grants and Awards Committee within the month following the date of the event or purchase of equipment. The report is to include (a) event details, (b) how alumni funds were used or how they contributed to the overall objectives of the project or event, and (c) the number of people who attended the event, and of those, the number who were alumni.

The Grants and Awards Committee will bring this information forward to the Board when appropriate. In addition to the written report, an informal presentation may be made to the Board of Directors at one of their regularly scheduled meetings if time and circumstances permit.      

(amended: April/2016)

It is expected that the application of alumni funds will result in positive recognition for the University of Victoria and the Alumni Association.  Some form of planned recognition for the financial support provided by the Alumni Association should be incorporated into the funding proposal, for example, a plaque on the donated equipment, or the alumni logo on an event program, acknowledgement on written materials such as a program or posters. Recognition should not involve any significant expense.

Please download and complete both the grant application and budget at least one month prior to the event/item acquisition date for which you are applying for funds:
 
UVic Alumni Association Grant Application ("Submit via email" button only compatible with Internet Explorer browser)

Grant Application Budget Form ("Submit via email" button only complatible with Internet Explorer browser)

For further information or to save pdf and submit via email, , or call 250-721-6255.