How to apply for study/administrative leave
Study/administrative leave applications are completed electronically through "My page". The online application becomes available September 4. Please review the How do I... guide for important information on how to access the application and instruction on the process. Faculty members must submit their application through the electronic system even when they may be asked to defer their study leave by their department/unit.
Approval process for leaves
- More about the review and assessment process for chairs/directors, deans and the university librarian is available in the academic administrators guide.
Deadlines
- Applications must be submitted electronically by September 30.
- A librarian who is eligible for a study leave must submit his/her application no less than six months prior to the intended commencement of his/her study leave.
- Chairs' assessments of leave (including amendments) are due October 31.
- Deans' assessments of leave (including amendments) are due by December 1.
- Final approval notice from VPAC will be sent by January 31.
Related Framework Agreement articles
Please note the Framework Agreement language has been amended as a result of negotiations and mediation during 2012. Effective July 1, 2012 to June 30, 2014, the following changes affect study leave:- In addition to July 1 and January 1, Tenured and Tenure Track Faculty members can now also commence a study leave on September 1 of the academic year following the year in which the application is made.
- The number of consecutive deferrals by the university of an approved study leave is now restricted to two.
- Any significant modification to a study leave project that has been approved must now be approved by the faculty member's Chair, who will make the recommendation to the faculty member's dean and to the Provost.
- Study leave report must now be submitted to the faculty member's Chair with a copy to the Dean.
- Article 43.15 has been updated with new language to clarify the calculation of accumulated service toward study leave eligibility for faculty members returning from Long Term Disability.
- Wording has been added to Article 46.0 to clarify study leave eligibility for librarians returning from Long Term Disability.
- Clearer language regarding replacement study leave in case of faculty members who become ill or disabled while on study or administrative leave.
43.0 Study leave – Tenured or Tenure Track Faculty Members
44.0 Study leave – Artists in residence
45.0 Professional Development Leave – Academic Administrators
46.0 Study leave – Librarians
47.0 Study leave – Senior Instructors (this rank is now changed to Assistant Teaching Professor)
48.0 - Administrative Leave