How to accommodate faculty medical leave

UVic is committed to recruiting and retaining a diverse group of exceptionally talented faculty and staff and supporting them in ways that allow them to achieve their highest potential. The university is also committed to the principles and spirit of employment equity and the provisions of the BC Human Rights Code. Our medical leave and accommodation processes are part of the many ways the university strives to achieve these goals. Both the university and the faculty member share an interest in appropriately minimizing the adverse impact of a member's illness or disability on the member's career progress. We also share a mutual responsibility to cooperate in these processes.

The accommodation process for illness or disability requires:

• collaboration between the university and the member to achieve a reasonable outcome that takes into account the specific forms of support that will permit the faculty member to best perform their duties
• consultation with and involvement of the member in developing a plan that respects the dignity of the individual and promotes integration
• taking into account relevant medical expertise and expertise regarding workplace accommodation

Eligibility

The sick leave and accommodation provisions outlined here apply to eligible members listed in Article 51.1 of the Framework Agreement. This includes faculty members holding regular academic appointments (see definition in Article 2.21), librarians holding regular librarian appointments, artists-in-residence and academic administrators. For ease of use, a separate document is available for librarians. Details of the terms and conditions of faculty medical leave and return to work are outlined in the print version of the guide below.

Terms and conditions for faculty medical leave and accommodation

• How to accommodate faculty medical leave

Additional key resources

• Framework Agreement
  • Article 51: Sick Leave and Long-term Disability
  • Article 52: Accommodation
  • Appendix 'C': Reduced Appointments
• Standard for the distribution of duties and responsibilities
  • (New standards required from many units)
• Position status change request form - link will take you to the Accounting Services Website and you should scroll down to the HRIS/Payroll Forms heading
• Policy HR6115: Employment Accommodation
• Examples of successful faculty accommodation measures
• List of work-life consultants by academic unit
• Regular Faculty and Librarian Staff Benefits Handbook 

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