Enhanced Planning Tools

In a post-secondary environment where enhancing the quality of academic programs is critical, it is more important than ever to align the university's resources with its priorities. A working group has been struck to research and recommend enhanced planning tools that will support UVic decision-makers in academic and service units in reaching that goal. This initiative is led by Acting VP Academic and Provost Valerie Kuehne.

What we're working on now

Over the next few months, the Working Group will finalize the suggested data sets for each criterion and discuss those suggestions with the Advisory Committee. We will also be working with Deans to complete the financial information that will be required for the tools.

We will also consult with Faculty Councils, the Executive and Integrated Planning to seek feedback on the measures and suggested data sets that have been compiled so far.

In March, we anticipate meeting with University decision makers and high level managers to hear their input on the recommended data sets and provide an update on other parts of the process.

At the same time, we're designing software that will collect, store and report the data that's included in the final recommendations.

Information Sessions

All UVic faculty and staff are invited to attend any one of the Enhanced Planning Tools Open Information Sessions to be held on:

The purpose of these sessions is to provide you with important up to date information on the University wide Enhanced Planning Tools Project. We hope that you will attend at your convenience and enjoy this opportunity for feedback and discussion. If you have any questions about the sessions please contact Emily Little at vpacapal@uvic.ca 

  • Context: Provide qualitative information that outlines focused context and program background
  • Quality: Assess quality of a unit's programs and services, inputs and outcomes
  • Demand: Assess internal and external demand for programs/services offered by the unit
  • Productivity and efficiency: Measure the quantity of inputs and outcomes (for example, number of courses or services offered, number of students served, number of faculty/staff)
  • Financial considerations: Determine the unit’s overall financial impact on university resources
  • Impact and contributions: Measure impact of programs/services offered by the unit (for example social, environmental, scientific) and their essentiality or relevance to the university and its strategic mandate
  • Opportunity analysis: Evaluate program potential and opportunities, such as program improvements, collaboration with other programs, institutions and the community

The following were presented as PowerPoint presentations at the March 18, 2015 Academic Leadership Retreat:

Fall 2014

Sarah Blackstone presented the criteria at the June 25 Community Update meeting. Each criterion will have associated measures that will apply to teaching, research and service/support. The working group is now drafting these measures.

Detailed information on measures for each of the seven criteria will be presented to the university community for feedback and comment during the fall term.

June 2014

As of early June, possible criteria that could apply to all areas of university operations—teaching, research and service/support—have been identified by the working group and reviewed by the advisory committee. The goal is to establish criteria that draw as much as possible on the information already being either collected centrally or reported by departments/units so as to not add significantly to the existing workload in units.

By the end of June 2014, the criteria will have been reviewed by the Integrated Planning Committee, Deans' Council and VP management teams. The review will include the proposed unit of measure, high-level criteria, a draft of the 'quality' criterion and the communications plan.