Study/Administrative leaves

Application forms for study leaves beginning during the 2017/18 academic year are now available. 

If you have any questions regarding the forms or processes, please contact .

Faculty Study Leave

There are two separate forms – one for Assistant Teaching Professors and Teaching Professors and another for tenured and tenure-track faculty.  Please ensure that you are using the correct form. 

Study leave application for Asst/Assoc/Full Professors

Study leave application for Asst/Teaching Professors

The deadline for submitting your completed study leave application to your Chair, Director, or Associate Dean (non-departmentalized faculties) is October 1, 2016.

Some key things to be aware of:

  • The provisions governing study leaves can be found in Part 4, Section 43 of the Collective Agreement.
  • You will be informed by your Dean as to whether your application has been approved no later than January 31, 2017. (section 43.5)
  • Start date of leave (section 43.28)
    • Assistant Teaching Professors and Teaching professors may begin a leave on September 1, 2017; January 1, 2018; or May 1, 2018.
    • All other eligible ranks may begin a leave on either July 1, 2017 or January 1, 2018.
    • In exceptional cases, the Dean may approve the leave to begin on another date.
  • Deferrals
    • The number of consecutive deferrals of an approved study leave at the University’s request is limited to one, unless the faculty member otherwise agrees. (section 43.6)
    • When the study leave is deferred at the University’s request, the period of deferral counts as eligible service toward a future study leave.  The approval of this study leave will be valid so long as the University continues to defer the leave. (section 43.7)
    • If the deferral is made at the faculty member’s request, any service credit they accrue due to the deferral falls under the provisions of section 43.11.
      • Approval of the study leave deferred at the faculty member’s request is valid for two years.  After that time, the faculty member must submit a new application.
  • Carry-forward of service credit (section 43.11)
    • Where a faculty member is granted study leave and the number of years of eligible service prior to the leave exceeds the required period of service, they may apply the unused years, to a 2-year maximum, to the next study leave.

If you attach supporting documentation to your application, please be sure to check-off the box in the relevant section, so that those assessing the application are aware it is there.

Don’t forget to keep a copy of your completed application for your own records.

Librarian Study Leave

Study Leave application for Librarians

The deadline for submitting your completed study leave application to the University Librarian is 6 months prior to the requested start date of the leave.

Some key things to be aware of:

  • The provisions governing study leaves can be found in Part 4, Section 46 of the Collective Agreement.
  • You will be informed by the University Librarian as to whether your application has been approved within one month of submitting your application. (section 44.6)
  • Deferrals
    • When the study leave is deferred at the University’s request, the period of deferral counts as eligible service toward a future study leave.  The approval of this study leave will be valid so long as the University continues to defer the leave. (section 44.23)
    • If the deferral is made at the request of the librarian, any service credit they accrue due to the deferral falls under the provisions of section 44.13.
      • Approval of the study leave deferred at the librarian's request is valid for two years.  After that time, a new application must be submitted.
  • Carry-forward of service credit (section 44.13)
    • Where a librarian is granted study leave and the number of years of eligible service prior to the leave exceeds the required period of service, they may apply the unused years, to a 2-year maximum, to the next study leave.

If you attach supporting documentation to your application, please be sure to check-off the box in the relevant section, so that those assessing the application are aware it is there.

Don't forget to keep a copy of your completed application for your own records.

Administrative Leave

The application process for Administrative Leaves will remain online.  To initiate your application for Administrative Leave, please see the “How Do I” guide.

The deadline for submitting your completed study elave application is October 1, 2016.

Some key things to be aware of:

  • The provisions governing study leaves can be found in Part 4, Section 46 of the Collective Agreement.
  • Administrative leave is not granted automatically and is subject to approval of an application (section 46.4).
  • Administrative leaves will begin on July 1 or January 1 (section 46.5).

You will be informed by the Provost as to whether your application has been approved no later than January 31st (section 46.9.1).

Professional Development Leave

ProD leave application

The deadline for submitting your completed leave application to your unit head is 6 months prior to the requested start of the leave.

Note: Academic Administrators may be eligible for a Faculty Study Leave, if this was agreed upon at the time of initial appointment.  The provisions - including deadlines - of section 43 of the Collective Agreement will apply in such a case.

Some key things to be aware of:

  • The provisions governing professional development leaves can be found in Section 45 of the Collective Agreement.
  • You will be informed by your Dean within a resonable period of time as to whether or not your leave request has been approved.
  • Deferrals
    • When the professional development leave is deferred at the University’s request, the period of deferral counts as eligible service toward a future ProD leave.  The approval of the leave will be valid so long as the University continues to defer the leave. (section 44.23)
    • If the deferral is made at the request of the facutly member, any service credit they accrue due to the deferral falls under the provisions of section 44.13
      • Approval of a leave deferred at the faculty member's request is valid for two years.  After that time, a new application must be submitted.
  • Carry-forward of service credit (section 44.13)
    • Where professional development leave is granted and the number of years of eligible service prior to the leave exceeds the required period of service, the unused years, to a 2-year maximum, may be applied towards a future leave.

If you attach supporting documentation to your application, please be sure to check-off the box in the relevant section, so that those assessing the application are aware it is there.

Don't forget to keep a copy of the application for your records.