Performance
The role of the chair/director
The chair/director is responsible for conducting reviews of faculty performance based on the standards set out in the Framework Agreement and the Faculty Evaluation Policy. They are responsible for providing guidance to faculty members in their efforts to attain the standards required for reappointment, promotion or tenure. This role involves:
- acting as chair of the department's reappointment, promotion and tenure committee(s),
- overseeing faculty members' official performance files,
- providing supervision, advice, guidance and mentoring to faculty members,
- advising the dean on salary increases, and
- making recommendations to the dean regarding the reappointment, promotion and tenure of faculty members within the department.
The role of the dean
The dean reviews feedback from the chair/director regarding the reappointment, promotion or tenure of individuals governed by the Framework Agreement. They are responsible for making formal recommendations to the president through the vice-president academic and provost.
The dean is also responsible for the development and maintenance of the Faculty Evaluation Policy. The Faculty Evaluation Policy further develops the criteria and standards set out in the Framework Agreement for attaining reappointment, tenure and promotion in a way that is relevant to the practice for a particular discipline. Any changes to the Faculty Evaluation Policy should be forwarded to VPAC.
Performance evaluation resources
- How to create an official performance file
- UVic workshop slides: Faculty Annual Review and Merit (January 2013)
- Teaching Assessment Guidelines: Assessment of teaching effectiveness and teaching excellence for decisions concerning reappointment, tenure and promotion
- Articles: 41.1.3, 41.1.4 and 41.1.6 of the Framework Agreement
The Learning and Teaching Centre has developed a variety of useful documents to assist in teaching assessment including:
Evaluation articles
Relevant sections of the Framework Agreement
| Section | Topic |
|---|---|
| 13 | Evaluation of members |
| 14 | Review of career progress |
| 15 | Reappointments |
| 16 | Tenure |
| 18 | Promotion |
| 20 | Stopping the clock |
| 21 | ARPT committees (departmentalized faculties) |
| 22 | Procedures for candidates |
| 23 | Referees |
| 24 | Assessment by the chair of the department |
| 25 | Information considered by RPT committees |
| 26 | Voting (by committee) |
| 27 | Confidentiality of departmental committee proceedings |
| 28 | Written statement of reasons for the departmental recommendation |
| 29 | Deadlines for forwarding departmental recommendations |
| 30 | Documents provided to candidate |
| 31 | Candidate's acknowledgement |
| 32 | Faculty advisory committee (FAC) |
| 33 | Voting (by FAC) |
| 34 | Confidentiality of FAC meetings |
| 35 | Deadlines for FAC recommendations |
| 36 | Candidate's response to FAC recommendation |
| 37 | Dean's recommendation on RPT |
| 38 | President's recommendation on reappointment, tenure and promotion |
| 39 | Action of Board of Governors |
| 40 | University Review Committee (includes appeals) |
| 41 | Member's official files |
| Appendix G | Deadlines for reappointment, tenure and promotion |