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University of Victoria Policy Manual

By Functional Classification

Please note that all documents are in PDF format.

Back to topGovernance
GV0100Policy on University Policies and Procedures (and Associated Procedures)
GV0200Human Rights, Equity and Fairness
GV0205Discrimination and Harassment Policy (and Associated Procedures)
GV0210Conflict of Interest and Confidentiality
GV0215Intellectual Property
GV0220Internal Audit Policy
GV0225Risk Management Policy
GV0230Auditor Independence: Retention of External Auditors for Audit, Tax and Other Non-Audit Services
GV0235Protection of Privacy (and Associated Procedures)
GV0295Appointment of the Chancellor
GV0300Search, Appointment, and Re-appointment of the President and Vice-Chancellor
GV0305Appointment of the Vice-President Academic and Provost
GV0310Appointment and Review of the Vice-President Research
GV0315Appointment of the Vice-President Finance and Operations
GV0320Appointment of the Vice-President External Relations
GV0325Appointment of the University Secretary (Registrar)
GV0345Appointment of the Non-Academic Associate Vice Presidents and Non-Academic Assistant Vice-Presidents
GV0350Appointment and Re-Appointment of Academic Associate Vice-Presidents
GV0400Selection of the Registrar and Executive Director, Student Enrollment
GV0410Appointment and Re-Appointment of the University Librarian
GV0450Appointment and Re-Appointment of Deans
GV0500Appointment and Review of the Head of the Division of Medical Sciences
GV0600Appointment and Review of the Associate Dean of Humanities
GV0605Appointment of the Associate Dean, Faculty of Business
GV0610Appointment of the Associate Dean of Education (Administration)
GV0615Appointment of the Associate Dean of Teacher Education
GV0620Appointment of the Associate Dean (Research) of Engineering
GV0625Appointment of the Associate Dean (Undergraduate Programs) of Engineering
GV0630Appointment of the Associate Dean of Fine Arts
GV0635Appointment of the Associate Dean of Graduate Studies
GV0640Appointment of the Associate Dean of Human and Social Development
GV0645Appointment and Review of the Associate Dean of Social Sciences
GV0650Appointment of the Associate Dean of Law
GV0655Appointment of an Associate Dean of Science
GV0660Deans of Faculties and Divisions Policy
GV0670Appointment and Re-Appointment of the Associate Dean Academic Advising (Faculties of Science, Social Sciences and Humanities)
GV0700Appointment of Chairs of Departments or Divisions
GV0705Appointment and Re-Appointment of Research Centre Directors
GV0710Chairs of Departments and Directors of Schools
GV0715Duties and Responsibilities of Directors of Research Centres
GV0800Sustainability
Back to topAcademic and Students
AC1100Establishment of Endowed and Term Chairs and Professorships
AC1105(A)Scholarly Integrity Policy (A)
AC1105(B)Scholarly Integrity Policy (B)
AC1110Educational Services Contract Policy
AC1115Off-Campus Graduate Programs
AC1120Calendar Submissions
AC1125Examinations and Grades
AC1130Student Awards
AC1135Establishment of Certificate & Diploma Programs (and Associated Procedures)
AC1140Title of Emeritus or Emerita
AC1145Academic Program Review
AC1150Teaching and Organization of Courses and Programs
AC1200Guidelines on Conflict of Interest in Student-Faculty Relationships
AC1205Academic Accommodation and Access for Students with Disabilities
AC1210Accommodation for Students on Days of Religious Observance
AC1215Responding to the Death of a Student Member of the University
AC1300Policy on Resolution of Non-Academic Misconduct Allegations
Back to topAdministration
AD2100Retention of External Legal Counsel Policy
AD2200Guidelines for Participation in International Activities
AD2205Ethical Assessment of the Institutional Quality of Programs and Services
AD2210Fieldwork and International Travel Risk Management Policy
AD2215Licensing Program Policy
AD2300Flag Display Policy (and Associated Procedures)
AD2305UVic Public Communications Policy for Program/Service Interruptions
AD2315Motor Vehicle Pool
AD2320Policy and Procedures for Conferences Supported by the University
AD2400Liquor Policy
AD2405University Smoking Policy
AD2500Bookstore Operation
AD2505Regalia Services Policy
AD2510Audio Visual and Maintenance Services Policy
AD2515Institutional Acquisition and Standardization of Information Technology Devices
AD2525Printing and Duplicating Services Policy
AD2530Photocopy and Facsimile (FAX) Services Policy
Back to topBuildings and Properties
BP3100Naming of Facilities and Physical Assets (and Associated Procedures)
BP3105Building and Grounds Usage
BP3110Use of Hallway, Corridor and Other Circulation Space
BP3115Exterior Signs Policy
BP3120Interior Signs
BP3125Key and Access Card Control
BP3130Furnishings, Fittings and Finishes
BP3140University Signage
BP3200Use of Vehicles and Parking on the University of Victoria Campus
BP3205Traffic and Parking Regulations
BP3300Maltwood Art Museum and Gallery
BP3400Policy of External Booking of University Space
BP3405Use of University Facilities of Academic Departments by External Organizations or Individuals
BP3410University Centre Foyer Booking Policy
BP3415University Centre A180 Booking Policy
BP3420Policy Governing the Operation of the Cadboro Commons Building
BP3425Booking Policy Guide - Residence & Food Facilities
BP3430Booking of Physical Education, Athletics and Recreational Facilities
BP3435University Centre Auditorium: General Use and Booking Policy
BP3500Student Residences Policy
BP3505Operation of Family Housing Policy
BP3600Waste Management Policy
Back to topExternal Relations
ER4105Fundraising and Gift Acceptance
Back to topFinancial Management
FM5100Signing Authority
FM5105Purchasing Services Policy
FM5110Strategic Alliances Policy
FM5200Short Term Investment Policy
FM5205Capital Expenditures on Physical Plant
FM5215Social Responsibility and UVic Investments Policy
FM5300Liability Insurance
FM5400Indirect Costs of Research (and Associated Procedures)
FM5505Bookstore Budget Policy
FM5510Food Services Budget Policy
FM5515Residence Services - Budget Policy
FM5520Printing and Duplicating Services Budget Policy
FM5600Hospitality Expenditure Policy
Back to topHuman Resources
HR6100Employment Equity
HR6105Equity Policy for Female Faculty Members
HR6110Guidelines on Preferential or Limited Hiring
HR6115Employment Accomodation
HR6200Conflict of Interest in Employment Practices
HR6300Casual Employment of Students (and Associated Procedures)
HR6305Employment Under Externally Funded Grants and Contracts
HR6310Post Doctoral Fellows Policy (and Associated Procedures)
HR6315Specialist/Instructional Appointments
HR6320Appointment of Foreign Academics
HR6325Determination of Employment Relationship
HR6400Professional Development Expenses - Excluded Management and Confidential Staff
HR6405Relocation Grant Policy
HR6410Professional Development Expenses - Regular Faculty Members and Librarians
HR6415Travel Allowance for Visiting and Sessional Appointments
HR6420Professional Development Expense Policy for PEA Staff
HR6425Political Leave Policy
HR6500Travel and Business Expenses
Back to topInformation Management
IM7200Acceptable Use of Electronic Information Resources
IM7205Identity Management Policy
IM7300Copyright and Computer Programs
IM7305Copyright and the Use of Video Materials
IM7400Distribution of News and Information Publications on the Campus
IM7600Libraries Loan Policy
IM7700Records Management (and Associated Procedures)
IM7800Information Security (and Associated Procedures)
Back to topResearch
RH8100Research Policy
RH8105Research Involving Humans
RH8110Research or Teaching Involving Animals
RH8200External Research Funding Agreements (and Associated Procedures)
RH8205Research Grants in Lieu of Salary Policy (and Associated Procedures)
RH8300Establishment and Review of Research Centres (and Associated Procedures)
Back to topSafety and Security
SS9100Emergency Response Policy
SS9105Violence and Threatening Behaviour
SS9110Bomb Threats
SS9115Critical Incident Response
SS9120Prevention of Violence in the Workplace Policy
SS9200Environmental Health and Safety Policy
SS9300Communicable Diseases Policy
SS9400Hazardous Materials Policy
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Features

The Poster and Banner Regulations previously attached to the Building Usage policy have now been moved to the new University Signage policy (BP3140)

Recently rescinded policies include the following:

Recently Revised Policies

Furniture Policy - now called the Furnishings, Fittings & Finishes policy (BP3130)

Buildings and Grounds Usage (BP3105)

Fundraising and Gift Acceptance Policy and Procedures (ER4105)

Naming of Facilities and Physical Assets Policy and Procedures (BP3100)

Procedures on Curriculum Submissions added to Policy on Calendar Submissions

Guidelines for the Secure Destruction and Deletion of Unviersity Records and Information added to Records Management Policy (IM700) and Information Security Policy (IM7800)

New Policies

Guidelines for the Secure Destruction and Deletion of University Records and Information

University Signage (BP3140)
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