Forms and guidelines

Up-to-date forms and guidelines used by all units within the Office of Research Services are listed below.

General grants and contracts

Internal research grants

Internal research grants

  • Internal research/creative project grant (IRG)
    • Guidelines - 2014-2015 - coming soon
    • Application - 2014-2015 - coming soon
  • Scholarly Conference and artistic performance travel grant 
    • HR6500 Travel and hospitality policy – PDF

Animal and human ethics

Research and teaching with animals

Human research ethics board (HREB)

If this is your first time conducting research involving humans, we strongly suggest youread through the human research ethics page first before completing any of the forms below as the information on this page will help you assess whether or not you need to apply to the HREB and, if you are required to apply, how to do this and what policies govern research with humans. 

If you have any questions about your application, please contact If you are recruiting from or conducting research within the auspices of the Vancouver Island Health Authority, please use the Joint UVic-VIHA forms found below.


Application Forms for New Projects

  • In-principle Application - an interim ethics approval to permit partial release of research funds for preparatory activities

Post-Approval Forms

Other Forms

Templates and Samples

Post-doctoral fellows

Post-doctoral fellows confirmation of space and facilities form in accordance with UVic Policy HR6310 - MS Word

Toolkit for external research funding applications and agreements

For researchers preparing external research funding applications and agreements.