Grade information for faculty
Grade sheets and changes
Grades and academic concession
Approval for supplemental exam information
- Background information on change to approval process
- Instructions on new approval process for supplemental exams
- Individual application for approval of supplemental exam
- Multiple applications for approval of supplemental exam
- Spreadsheet for use with multiple applications for approval of supplemental exam
Deadline and instructions
Please note the grade submission deadlines are as follows:
- Seven (7) calendar days after the end of classes for courses that do not have a final examination as noted in the calendar.
- Seven (7) calendar days after the examination is written for those courses that have a final examination.
In cases where the due date for the last assignment is after the last day of classes or the final examination date, the grades should be submitted seven (7) calendar days after the due date for the assignment.
While we realize that strict adherence to the seven (7) calendar day deadline may not be possible in all cases, your cooperation in submitting grades as close to these deadlines as possible is requested.
Late and overdue grades may affect students’ eligibility for graduation, scholarships, awards, admission to Graduate programs, eligibility to reregister, and the ability to meet the Faculty and Senate approval dates for Convocation. For these reasons, it is critical that instructors submit grades by the Senate deadlines.
As of Summer Session 2014 (term 201405), grades are now being submitted as a percentage rather than a letter grade. This change, approved by Senate in May 2013, moved UVic in line with other Canadian post-secondary institutions, and improved the interpretation of grades at UVic, across Canada and internationally.
The percentage grade, the corresponding letter grade and comparative grading information are displayed on the student's official and administrative transcripts.
UVic's 9-point scale remains as the basis for grade point average calculations and assessment of academic standing.
Comparative grading information appears on the transcript for classes graded with percentage grades that have 6 or more registered students. Courses not graded with percentage grades do not show comparative grading information for the section. In addition, Law courses do not display comparative grading information.