Legal notices

Official UVic websites

Only websites created and maintained by units that have been given official status by the University of Victoria Board of Governors are considered to be official UVic websites. This includes websites of services provided by those units, or official university publications published by UVic units.

Who owns this site?

UVic websites are maintained by the individual departments and units, who have exclusive control over the content on their sites. The unit that created the website has the sole responsibility for the accuracy of its contents and opinions expressed in the site.

Copyright/permission to reproduce

Materials on this website were produced and/or compiled by the University of Victoria for the purpose of providing visitors with direct access to information about the programs and services offered by the university.

The material on this site is covered by the provisions of the Copyright Act, by Canadian laws, policies, regulations and international agreements. Such provisions serve to identify the information source and, in specific instances, to prohibit reproduction of materials without written permission.

Disclaimer

Although care has been taken in preparing the information contained in this website, the University of Victoria does not and cannot guarantee its accuracy. Anyone using the information on this site does so at his or her own risk; any loss arising from the use of information on this website is the sole responsibility of the user. The University of Victoria will not be responsible for any injury or damage arising from its use. Use of UVic websites is subject to the Terms and Conditions for use of University of Victoria websites.

Accessibility

The University of Victoria has an equal access policy, promoting equal access to all its services, including its websites, for everyone. UVic websites must follow strict design guidelines to ensure that they comply with the accessibility and web standard guidelines set out by the World Wide Web Consortium (W3C). If you encounter an official UVic website that you cannot access because it does not follow either of these guidelines, please contact the UVic web coordinator.

Your privacy

The University of Victoria is committed to providing our faculty, staff, students, and visitors with websites that respect their privacy. This page summarizes the privacy policy and practices for all official University of Victoria websites.

Official University of Victoria websites do not automatically gather any personal information from you, such as your name, phone number or email address. This information is only obtained if you provide it voluntarily, through contacting us via email, or through an online form.

Any personal information you do provide is managed according to the British Columbia Freedom of Information and Protection of Privacy Act (FOIPPA). This means that, at the point of collection, you will be informed that your personal information is being collected, the purpose for which it is being collected, and that you have a right of access to the collected information. If you have questions regarding Freedom of Information or Protection of Privacy, please email foipp@uvic.ca or 250-721-8258. The Office of the University Secretary coordinates all formal FOI requests for the university.

Some official University of Victoria websites may collect more information than is described here and will have additional privacy policies. Where applicable, please be sure to read these privacy policies.

Information collected automatically

The University of Victoria logs http requests to our server. These logs capture computer information and navigation data.

Some of the information collected does not identify who you are. Other information, such as your domain name or IP address, may identify you depending on the naming standards followed by your internet service provider. If this concerns you, you may wish to ask them about their policies and practices.

While we make no attempt to link the information captured to the identity of individuals, our logs do identify the following: 

  1. The internet domain and IP address from which you access our website;
  2. The type of browser and operating system used to access our site;
  3. The date and time you access our site;
  4. The pages you visit; and
  5. If you linked to the University of Victoria website from another website, the address of that website.

Visitor information is not disclosed to anyone except University of Victoria personnel who need the information for legitimate business purposes such as responding to a request.

Cookies

A cookie is a small piece of text information that is sent to your browser when you access a website. Your browser will return this cookie information to the domain where the cookie originated. While we do not regularly use “cookies” to track how our visitors use the site, cookies may be used on some sites to help you fill in forms or track your use of the sites. The length of time that the cookie will reside on your machine will depend upon the specific set-up of the particular sites you visit.

If you are concerned about the use of cookies, you can refer to the help information in your browser software for information on how to disable cookies. If you wish to delete cookies from your machine, consult your browser’s help files for instructions on how to do so.

Security

For site security purposes, the University of Victoria employs software programs to monitor network traffic that identifies unauthorized attempts to upload or change information, or otherwise cause damage.

Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits.

Links to other sites

Official University of Victoria websites may contain links to other sites. We are not responsible for the content and the privacy practices of other websites and encourage you to examine each site's privacy policy and disclaimers and make your own decisions regarding the accuracy, reliability, and correctness of material and information found.

Information collected in emails and web forms

If you should choose to provide us with personal information — as in an email or by filling out a form and submitting it to us through our website — we will use that information to respond to your message and to help us get the information you have requested. In accordance with Part 3, Section 26 (c) of the British Columbia Freedom of Information and Protection of Privacy Act, the university only collects personal information directly related to and necessary for an operating program or activity of the university.

Transactions where information enters a system of records

Where personal information is provided that enters a system of records, it is collected in compliance with the British Columbia Freedom of Information and Protection of Privacy (FOIP) Act. The University of Victoria collects, creates and maintains information for the purposes of admission, registration and other activities directly related to its education programs.

The University of Victoria's Directory of Records, the university's records classification system, identifies those university records series that contain personal information. The Directory of Records is available as a web-based searchable database at the University Archives website. Paper copies are also available from the University Archives at  archives@uvic.ca archives at uvic dot ca or 250-472-4480.

 My page: conduct within the portal

The University of Victoria promotes a safe, respectful and supportive learning and working environment for all members of the university community. Our environment is characterized by fairness, openness, equity, and respect for the dignity and diversity of its members. It is a place that is free of discrimination and harassment, injustice and violence.

Conduct in a chat room or a discussion group which does not adhere to these standards will, as a minimum, result in the immediate cancellation of group membership.