Withholding your thesis or dissertation

Effective 1 May 2011, all theses and dissertations will be submitted electronically to UVicSpace.  Students who have submitted a signed Withholding form can request one of the following options regarding the deposit of their thesis or dissertation.  Please check with your potential publisher regarding their regulations on prior publication of the work.  Some publishers permit documents to be held in campus respositories (UVicSpace), which means they do not need to be part of the embargoed collection.

The choices are as follows:

1.  ETD (Electronic Theses and Dissertations) Embargoed Collection:  Withheld for a 12 month period. The thesis or dissertation will not be accessible to anyone, but a brief record of its existence will be available.  Students wanting this option will require their supervisor's support and permission of the Dean and have a signed Withholding form with an expiry date.  A request to extend this option must be approved by the Dean of Graduate Studies or designate prior to the expiry date.  If no request is received when the expiry date is reached, the embargo on the thesis or dissertation will be removed and the thesis or dissertation will be available in the ETD (Electronic Theses and Dissertations) Open Access Collection.  Extension requests should be made on the Withholding Form together with proof of publication or patent pending.

2.  ETD (Restricted Theses UVic campus only).  The thesis or dissertation will be accessible for viewing only from a computer on campus.  The thesis or dissertation will be held in this way for 12 months. The withholding request requires permission of the student and supervisor and must be approved by the Dean. Upon proof of publication or patent pending, an extension of a further 12 months can be requested by submission of a signed Withholding form.  If no extension is requested, and the expiry date has passed, the thesis or dissertation will be moved to the ETD (Electronic Theses and Dissertations) Open Access Collection.