International activities and travel grants

Student international activities fund

The Office of International Affairs offers the Student International Activities Fund to assist full-time students at UVic with international activities that are not funded by other sources. Three competitions for the grant are held each academic year. Eligible activities include:

  • unpaid international internships and co-op placements
  • field schools
  • volunteer programs
  • exchange or study abroad programs organized by UVic

Visit the International Affairs site for more information.

Faculty of Graduate Studies Travel Grant

The Faculty of Graduate Studies (FGS) and the Graduate Students’ Society (GSS) offer travel grants to support travel to conferences, meetings, workshops, or research activities. This grant is not available for assistance with course required travel. The Faculty of Graduate Studies administers this fund, which is distributed on a first-come, first-served basis to eligible graduate students. Priority is given to first time recipients, but in order to take advantage of the first time priority status students must still submit their application early (at least two months prior to the month of travel). 

Eligibility

  • You are registered full time in the term in which you plan to travel 
  • You do not owe outstanding fees to the university
  • You have not yet received a travel grant for the current period (April 1—March 31)
  • You have received confirmation of your travel, eg. acceptance to present at a conference, confirmed registration for conference.

Award amounts

  • A maximum of $600 to present a paper/poster at a conference outside BC, Alberta or Washington State.
  • A maximum of $400 to present a paper/poster at a conference outside of Vancouver, Vancouver Island, or Seattle, but within BC, Alberta or Washington State.
  • A maximum of $300 to be used to attend conferences/workshops, or to conduct research outside of Vancouver, Vancouver Island, or Seattle.
  • A maximum of $150 to present or attend conferences/workshops or do research in Vancouver, Seattle or on Vancouver Island.

Application

Complete the Travel Grant Application and include confirmation of your travel i.e. conference acceptance/registration and submit your application to the Faculty of Graduate Studies no more than four months prior to the date of your travel.  Applications received earlier than four months prior to the date of travel will be returned to the applicant.  Approximately one month before their month of travel all applicants will be contacted via email to advise them if they will receive a travel grant; those not receiving travel grants will also be notified.

Applications submitted after travel will not be considered. You will be reimbursed for expenses upon return from travel up to an assigned maximum, and please note travel advances are not available.

When submitting your travel claim, original receipts are required, as well as boarding passes for any flights.  Travel claims must be original signed documents, scanned and photocopied claims and receipts will not be accepted by accounting.

Please note that all funds from the Travel Grant program are paid directly to students - departments and faculty members will not be reimbursed.

If you have any questions after reviewing the application form, regulations and travel grant FAQs, please contact Kelsey Amos (fgsschol@uvic.ca) in the Graduate Studies office.

Distance Graduate Student Travel Grant

Please note that all of the budget for the Distance Graduate Student Travel Grant has been spent for this 2017/18 fiscal year. We will be accepting applications again in March 2018 for travel in summer 2018.

The Graduate Students’ Society, with the support of the Faculty of Graduate Studies, established a special travel grant to assist graduate students in distance programs. The objective of the fund is to support students in financial need to attend the on-campus residential workshops that are the requirement of many distance education graduate programs.

Eligibility

  • You are registered full time in your program
  • You do not owe outstanding fees to the university
  • You have not received a Distance Graduate Student Travel Grant in the current period (April 1 – March 31)
  • You have financial need and have included a statement of estimated travel costs and budget
  • You are travelling to Victoria to attend courses/workshops at the University of Victoria which are a required part of your program of study

Application

The Distance Travel Grant application is posted on this website at the beginning of May each year.  Fully complete the application and submit it to the Office of the Dean, Faculty of Graduate Studies, Room A207, University Centre. Applications for the Distance Graduate Student Travel Grant will be considered on a first-come first-served basis, with priority given to first time applicants.
Submission by FAX: 250-721-8957
Submission by email: fgsschol@uvic.ca
Submission by post: Faculty of Graduate Studies, University of Victoria, PO Box 3025, Stn CSC, Victoria, BC V8W 3P2

Award Amounts


1. A maximum of $300 for distance graduate students travelling from outside British Columbia.
2. A maximum of $200 for distance graduate students travelling from within BC.
3. A maximum of $100 for distance graduate students travelling on Vancouver Island

Cancellations: If you are unable to use the travel grant, please inform the Office of the Dean, Faculty of Graduate Studies, in writing or by email to fgsschol@uvic.ca. We will cancel your application and re-establish your eligibility to receive a Distance Graduate Student Travel Grant.


Questions? Please contact Kelsey Amos at fgsschol@uvic.ca.


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