Official transcripts are available to both current students and alumni. Transcripts are confidential and can only be released by online or paper request from the student.
- If you don't have your V-number please email email@example.com.
- For all Continuing Studies inquiries please contact firstname.lastname@example.org.
UVic students applying to UVic Graduate Programs are not required to submit Official UVic transcripts. Students may choose to submit an administrative transcript at no cost.
Order an official transcript
Order transcripts online
You many need to request a Netlink ID to order online, via My page.
Credit card payments (Visa, MasterCard or American Express) only.
Questions? 250-721-6641 or email@example.com.
Other order methods
Pay with cash, debit, Visa, Mastercard or American Express at the Office of the Registrar.
Office of the Registrar
University of Victoria
PO Box 3025 STN CSC
Victoria BC V8W 3P2
Include your email for submission confirmation.
The official transcript includes the student’s entire academic record while at the University of Victoria, with the exception of non-credit courses taken through Continuing Studies and courses taken as an auditor. These are confidential documents and can only be released by online or paper request from the student. There is a fee to have an official transcript generated and the document is printed on security paper.
- Regular Transcript Orders- $10.00 per copy
- Priority Transcript Orders- $17.00 per copy
Includes cost of regular Canada Post mailing if applicable. See Pick up and Delivery options for additional information.
Transcript prices are per copy. Courier prices are per address and can include multiple copies.
- Credit card payments may only be made in-person or using our online ordering system through My Page. We can no longer accept credit card payments for orders placed via email, fax or phone.
- Transcript orders will not be processed until payment is received in full.
- Regular Transcript Orders
Orders are normally processed within 5 business days of receipt (excluding weekends and holidays).
- Priority Transcript Orders
Orders are normally processed within 1 business day of receipt (excluding weekends and holidays) or within 30 minutes for in-person requests at the Office of the Registrar (located on the main floor of University Centre).
If you require 3rd party forms to be included with your transcript order, these must be submitted with the transcript order.
If you place the order online please email the forms along with your name and student number to firstname.lastname@example.org.
Transcript orders that are to be held for pick up will be kept for a maximum of three months. Transcripts that are not picked up within this time frame will be destroyed.
Transcripts may be held for pickup at the Office of the Registrar. Students will be required to bring photo ID matching the name on the transcript before the transcripts are released.
If you require a third party to pick up the transcript on your behalf you must provide one of the following:
- An email sent from yourUVic email address containing your name, student number and the full name of the pick-up person.
- A signed letter containing your name, student number and the full name of the individual picking up the transcript.
Transcripts will be mailed out the following day after they are processed via Canada Post. UVic is not responsible for transcripts that are lost or delayed in the mail. Canada Post usually takes between 3-5 business days within Canada. International mailing varies by destination.
Transcripts can be faxed to and then prepared for mailing or pick-up as requested. You are responsible for providing an accurate fax number and mailing address.
For courier services a complete street address is required with postal code as well as the telephone number of the recipient. Courier services will not deliver to a "box" number. If no street address is provided the transcript will be mailed via Canada Post.
Courier Charges are subject to change. The following charges are currently in effect:
- To an address in Canada $20.00
- To an address in the United States $32.00
- To an address outside Canada and the United States $47.00
Regular Transcript orders may be held for the awarding of your degree if you are expecting to graduate at the next convocation ceremony.
Transcript will be processed within three business days of the Senate approval of degrees.
Previously called the unofficial transcript, the administrative transcript (AT) was re-named and re-launched in September 2012. At that time additional data was added, the design was updated, functionality to collapse and expand sections was added, and tool tips were introduced.
Some sections are closed by default when the AT is generated. These are: legend, high school, and transfer credit. All other sections default open but can be collapsed by clicking the arrow icon. All sections will open if the AT is printed.
The word ‘UNOFFICIAL’ appears as a watermark on the AT.
The AT is accessible by students at any time by logging into MyPage and is free of charge.
If you do not require an official transcript you can access your Administrative Transcript (unofficial transcript) on My page.
|Fee to request||Yes||No|
|Crest and Registrar signature||Yes||No|
|Student Name||First, middle, last or legal||First and Last only|
|Displays preferred email address||No||Yes|
|Displays Basis of Admission||No||Yes|
|Display Holds||Only displays information relating to a manual record||Display holds that may affect registration|
|Display Transfer Credit||Abbreviated detail||Includes a legend and full detail|
|Display courses that have been audited||No||Yes|
|Display Undergrad and Law level undeclared field of study (status is ‘INPROGRESS’) where applicable||No||Yes|
|Display graduate level sessional gpa and cumulative gpa||No||Yes|
|Display non-gradable sections (e.g. labs)||No||Yes|
|Display the Academic Writing Requirement||No||Yes|
|Display cancelled/withdrawn Sessions||No||Yes|
|Display admit type||Display only Visiting admit type||Yes|
|Display student type||Display only International Exchange and Outgoing Exchange student types||Display Auditor, International Exchange and Outgoing Exchange|
|Display courses that were dropped after September 1976||No||Yes|
|Display the term of convocation with the cumulative GPA||Yes||No|
|Display applications for graduation||No||Yes|
|Display course section number||No||Yes|
|Display course and status when status is waitlisted or registration offer||No||Yes|
|Display dropped courses with drop date||No||Yes|
|Display courses withdrawn under extenuating circumstances||Yes - with WE note excluded from calculation of all grade point averages||Yes- with a date that relates to the fee refund granted|
|Display drop deadlines for currently registered course||No||Yes- online version displays applicable tuition fee drop dates and academic drop dates for currently registered courses|