The co-op
process

Once you’re accepted into a co-op program:

1. Download and sign the appropriate Terms and Conditions form (Engineering Terms and Conditions Form or Computer Science/Math Terms and Conditions Form and submit it to your co-op office.
2. Attend workshops on topics like career prospects, learning objectives, résumé and cover letter preparation, job development and more.
3. Discuss your job search goals with your coordinator and prepare to apply for jobs.
4. Apply for jobs by submitting your cover letter, résumé and transcri[pt.
5. If you’re shortlisted by an employer, you’ll be interviewed.
6. If you’re the successful candidate, you’ll receive a formal job offer from the employer via your coordinator. In most cases, you’ll have 24 hours to accept or decline.
7. Within two weeks of the start of your work term, sign in to Learning in Motion and go to the "co-op module." Click on "My competency development" and create a record for your work term. You'll see a tab called "Learning Objectives" - work with your supervisor to identify 3 to 5 competencies that you'd like to complete during your work term. Describe your goals on the learning objectives form (part 1 of the Competency Assessment). Check out the Description of the 10 core competencies and the competency kit for tips.
8. Normally, your co-op coordinator will visit you and your employer at your workplace halfway through the work term. You’ll have the chance to discuss how your work term is going. A week before your work site visit, you'll receive an email reminding you to sign in to Learning in Motion to complete the mid-term assessment form (part 2 of the Competency Assessment). Your supervisor will receive a copy of your form once you've submitted it online; he or she will then complete the supervisor portion. Check out the Description of the 10 core competencies and the competency kit for tips.
9. At the end of your work term, you'll receive an email reminding you to sign in to Learning in Motion to complete the final assessment form (part 3 of the Competency Assessment). Your supervisor will receive a copy of your form once you've submitted it online; he or she will then complete the supervisor portion. Check out the Description of the 10 core competencies and the competency kit for tips.
10. At the end of your work term, you'll complete a work term submission, which usually includes writing a work term report, and may include an oral presentation and a debriefing session.
11. If you successfully complete the co-op program, you’ll earn a co-op designation on your degree. Ask your coordinator for specific requirements.

There are no guarantees you’ll secure a co-op placement every time you look. To improve your chances, cast a wide net—apply to a wide range of jobs with different employers in various locations. The more you put in, the more you’ll gain from your co-op experience!

Academic
credit

Undergraduate students will earn 4.5 units of credit for each co-op work term they complete. Graduate students earn 3.0 units. These credits won’t replace the credits you need to complete your academic program—they go towards the co-op designation you’ll receive on your degree.

These credits give you full-time student status during your work term, so you’ll have access to services like the UVic bus pass and health care coverage.

Degree
length

Co-op programs will usually increase the length of your degree by about a year, but you'll gain work experience that will put you ahead. Co-op graduates usually find permanent employment faster and receive a higher salary than those who don’t participate in co-op.

Co-op
schedule

Co-op work terms are usually scheduled like academic terms. Schedules are different for BEng/SEng and computer science and math students—ask your co-op coordinator for a sample schedule.

Changing your
schedule

BEng and SEng students who need to change their schedule should check these requirements.

While you’re on a work term, you’re considered a full-time student and not usually allowed to take academic courses. If you want to take a course at the same time, you’ll need approval from your employer. Contact your co-op coordinator to arrange permission, or you’ll be deregistered from your course!